What is the Job Description of an Assistant Accountant?

This free job description of an assistant accountant is well written to support your goal.

It is the responsibility of an assistant accountant to foster the financial success of a company. As well as maintain an accurate financial record.

This role is very vital to the success of any organization. Therefore employer are always careful when recruiting.

Employers look out for academically qualified, experienced, skilled and trustworthy persons to handle this role.

Assistant accountants work as a team with other members of the accounting department to achieve a company’s financial success.

It is a junior position, therefore they report  and provide support to senior accounting

Having a clear understanding of an assistant accountant’s job description makes creating a template or resume easier.


What does an assistant accountant do?

Assistant accountant is an entry-level role in an accounting career, they provide support to senior accountants and the entire accounting team. It is their duty to prepare account statements, budget, account, payroll, and process invoice.

The duties and responsibilities of an assistant accountant may vary depending on the employer, as well as the size of the form.

But, their typical responsibilities involve basic accounting as well administrative and clerical tasks to support the accounting team

Oftentimes, assistant accountants work under the supervision of a staff accountant or an accounting manager who determine most of their duties.

Those who work for larger companies are more likely to handle more tasks than their colleagues who work in smaller firms.

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What are the duties and responsibilities of an assistant accountant?

Although the duties and responsibilities of an assistant accountant may vary depending on the employer, here are the typical duties and responsibilities most assistant accountant job descriptions always contain.

1. Monitor company budget

It is the duty and responsibility of an assistant accountant to monitor company budget.

They ensure that the stipulated budget for projects, programs and operations are followed in the most cost effective ways.

2. Maintain financial records

The assistant accountant maintain accurate financial records.

As well as  monitor incoming payments and outgoing expenses.

Record keeping is important for making future references.

3. Reconcile bank statements

It is also the duty of the assistant accountant to cross check bank statements with the company’s record.

In order make sure the data on both sides are in sync as well as avoid possible errors.

4. Prepare financial report

Assistant accountants also assist senior accountants in the preparation of financial reports.

They may or may not be involved or present during the presentation of this report.

5. Handle administrative tasks

Most job description of assistant accountants also requires that they perform some administrative and clerical tasks.

Some of these administrative duties include photocopying, filling and taking minutes during meetings.

Some other duties and responsibilities of an assistant accountant include:

  • Prepare profit and loss statements as well as balance sheets.
  • Deal with Insurance claims.
  • Prepare and process payrolls and other employee’s expenses.
  • Receive and process payments from clients.
  • Prepare and process receipts and payment invoice.
  • Whenever there are outstanding balance, they follow it up, as well as monitor account payable.
  • Keep track of business transactions.
  • Assist senior accountants in auditing and preparing financial forecast.

What are the requirements to become an assistant accountant?

Although not mandatory, a bachelor’s degree in accounting, economics , mathematics or other related fields is   advantageous.

But, the minimum academic certification required by most employers is a high school diploma.

Most employers prefer to employe those who have a successfully completed an assistant accountant certificate program in an accredited school, than those with only a high school diploma.

Assistant accountant certificate programs usually take about a year or  two to complete.

Employers may also give preference to assistant accountants who have technical or associate’s degree(s)

Although, in the absence of a formal education or qualification, employers may employ individuals who have some experience in bookkeeping or have worked previously as a cashier to work as assistant accountants.

Since assistant accountant is an entry-level role, most of them usually have little or no experience.

As such, they do a lot of on the job learning. This is why they have to work under the supervision of a Senior accountant.

While working, assistant accountants without a bachelor’s degree may go ahead to start, finish and obtain a bachelor’s degree in accounting.

They may even advance futher by obtaining a Master’s degree.

Improving your qualification makes you eligible to take up senior accounting positions in any organisation.

Also, after obtaining a bachelor’s degree or other advanced degrees, your experience in assistant accounting will improve your resume and portfolio when seeking for a senior accounting position.

Therefore, starting with the role of an assistant accountant is a good choice for those who desire a successfully career in accounting.

What skills and personality suit an assistant accountant?

When creating an assistant accountant job description, there are certain skills employers always include.

These skills are always featured because they make the work easier and better.

Therefore, in order to stand out in this role, as well as obtain the favour of your interviewer, prospective assistant accountants should possess them

Here are some of these skills and attributes:

1. Communication skills

A good assistant accountant should be able to communicate properly on writing and verbally.

One of the importance of this skill is for communicating the technical and non technical aspect of the job with supervisors or other members of their team.

2. Organisational skills

Because assistant accountant carry out some administrative and clerical tasks as well as accounting tasks, this skill is relevant.

Usually it’s importance comes to play when record keeping, maintenance and filling documents.

3. Integrity and honesty

Assistant accountant deal with the finance of a company, which is a very important department.

Therefore honesty and integrity is a very important attribute assistant accountants as well as prospective assistant accountants must possess.

You must never alter financial records or report for personal benefits.

Aside from the fact that it can break a compared, it can also land you in serious problems.

4. Interpersonal skills

Assistant accountants work under the supervision of senior accountants as well as other members of the accounting team.

Therefore they should be capable of developing good working relationship with every one.

5. Multitasking

It is also good for an assistant accountant to have good multitasking ability.

Because, it can make work faster, as a result in a very short time, more things can be done.

But, whenever multitasking is not possible, it is best to prioritize.

Most important and urgent tasks should be given more preference.

But, less important and urgent tasks should not be ignore or less undone also.

6. Independence

Even though assistant accountants work under the supervision of senior accountants, it is also good that they learn to work independently.

But, become  making some important decisions, it is good to let the supervisor know.

7. Ability to work under pressure

There are times when members of the accounting departed work under a lot of pressure.

Some of such times include during end of the year report preparation and at tax time.

Therefore, it is good for all members of the team to learn to work well under pressure.

8. Discretion

As a member of the accounting team, you have access to sensitive information.

Some of such information include the company’s financial information as well as that of other clients.

Therefore, when create an assistant accountant job description, employers look out for discrete and trustworthy individuals.

10. Mathematical skills

Although assistant accountant is an entry-level accounting role, they still handle a lot of figures.

As such good mathematical and numerical skills is very relevant.

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Where do assistant accountants work?

Practically, almost every business, organisation or company deal with money.

As a result there are so many potential job opportunities for assistance accountants.

Some of the typical employers of assistant accountants include:

  • Private firms
  • Transport companies
  • Public sectors
  • Accounting firms
  • Banks
  • Firms that offer professional services
  • Industrial organisations
  • Corporate and commercial organizations
  • Health sector
  • Insurance agencies
  • Logistics companies
  • NGOs

According to the American bereau of labour statistics, there should be an 8% decline in the demand for unskill accounting labour.

This decline is as a result of the growth and changes  in technology

What is does the work environment of an assistant accountant look like?

Most assistant accountants work in offices, occasionally, they may be required to.leave the office for meetings with clients.

Oftentimes companies have departments or units for accounting and assistant accountants work as members of this team.

In rare cases, assistant accountants may offer  freelance services.

In such situations, the work environment, duration and their pay depends on their agreement with the client.

Assistant accountant work schedule

Oftentimes, assisting accountants work during regular work hours. 

Their work hours is usually between 9am to 5pm or 8am to 4pm from Monday to Friday.

However, during end of financial year and tax time, they may have to work extra time.

Most times, assistant accountants work full time, but for those who prefer part time can also negotiate with the employer.

What should I include in my assistant accountant job resume?

When creation a resume of portfolio, you may want to include information like:

  • Experience
  • Accounting Skills
  • Qualification
  • Soft skills
  • Hard skills

These information help employers know determine if you are suitable for the job.

Even during interviews, do not underestimate the importance of making references to your skills, qualification and past experience.

Don’t hesitate to make maximum use of this guide on the job description of an assistant accountant to create your resume.

Summary of the assistant accountant job description guide

In as much as thus guide on the job description of an assistant accountant was written with prospective assistant accountants in mind.

It is still a very good template for companies  who are creating an assistant accountant job description posting.

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