Facility Manager Job Description | Duties & Responsibilities

To know the duties and responsibilities of a facility manager and the estimated salary of facility managers, read this job description.

Securing and maintaining the facilities in an organization, managing budgets, and supervising staff are examples of the duties and responsibilities of a facility manager.

Also, you will have to oversee projects and renovation and allocate building space to employees and departments.

In this job description, I will also explain other duties and responsibilities of a facility manager.

To perform your duties as a facility manager, there are essential skills employers will require of you.

These skills are required because they enable you to perform your duties efficiently.

Ideal Candidates for this role should possess good communication and interpersonal skills.

Successful candidates should also be good at making decisions, detail-oriented, and have good customer service skills.

A higher national diploma or a bachelor’s degree is usually the minimum academic requirement for becoming a facility manager.

Now we have a summary of what a facility manager job description contains; let’s see what facility managers do.

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What does a Facility Manager do?

The exact responsibilities of a fleet manager may vary from company to company.

Typically, they are in charge of overseeing the security and renovation of office buildings and facilities.

As a facility manager, you will maintain the company’s building and see that it meets the relevant safety and health requirements and standards.

Also, you will manage the budgets allocated to cleaning, waste disposal, security, and catering.

Office managers are also responsible for maintaining office equipment.

Those who work in construction companies will have to contribute or assist in creating building or facility designs.

The facility manager may also specialize in hard or soft facility management.

Hard facilities management: deals with direct building or construction

Soft facility management: deals with managing employees and people.

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What are the Duties and Responsibilities of a Facility Manager?

Here are some of the duties and responsibilities of a facility manager usually featured in  job descriptions:

1. Overseeing the Daily Operations in a Facility

A facility manager’s responsibility is to conduct daily inspections of operations in the facility periodically.

This is important to ensure the proper and smooth running of business activities.

Also, you will have to report the progress of daily operations to the company’s management.

2. Implementing Refurbishment and Renovation

A fleet manager must plan for and schedule maintenance.

Typically it is best to plan repairs or maintenance so that it does not have to affect business activities.

As much as keeping track of the maintenance schedule looks trivial and difficult, failure to do that may damage the facility and increase repair costs.

3. Negotiating with Vendors

I have already stated that overseeing and scheduling maintenance is the responsibility of a facility manager.

However, the maintenance is usually done in compliance with a budget.

As a facility manager, you will negotiate cost-effective maintenance with vendors.

You will also have to develop a good working relationship with these vendors.

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4. Responding to Emergencies

As a facility manager, you are responsible for checking emergency measures.

To do this, you must watch all electrical appliances and entry points.

It is your responsibility to ensure that nothing breaches the facility’s security.

And in case of an emergency, you should have good measures already in place to stop it from getting out of hand and causing damage.

5. Coming up with Innovative ideas and Plans

Aside from ensuring that the facility is presently productive, a facility manager is also responsible for keeping the facility productive in the future.

You must develop good business plans and ideas to improve and maintain productivity.

Also, you will be responsible for providing recommendations on system upgrades.

Other duties and responsibilities of a facility manager include the following:

  • Coordinating and supervising cleaning, maintenance, and security staff.
  • Ensure the facility meets all relevant safety and security policies and regulations.
  • Preparing reports
  • Allocating office space.
  • Managing budgets

What Qualifications should a Facility Manager have?

There are different routes to becoming a facility manager; irrespective of the route you follow, relevant experience is required.

A high school diploma or a bachelor’s degree in facility management, engineering, or any other related field is relevant for becoming a facility manager.

A school leaver can enter facility management by obtaining or enrolling in an apprenticeship.

While working as an engineer or in an office administration role, you can work your way up into facility management by obtaining relevant experience and academic qualifications.

Although having a facility management certification is not mandatory, some employers prefer their facility manager to get certified.

Therefore having a facility manager certification by a licensed body in your location will be advantageous for applicants.

Obtaining a postgraduate degree also makes candidates more competitive in the labor market.

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What Skills should a Facility Manager have?

Becoming a facility manager requires possessing or having certain essential skills or attributes.

These skills are essential for effectively performing most of your duties and responsibilities.

Because it is one thing to have a keen understanding of your duties and responsibilities and another thing to perform them effectively.

Therefore, I will advise you to pay attention to these skills and develop them if you do not already possess them.

Here are some of the essential skills a good facility manager should have.

1. Communication Skills

 A good facility manager should be able to communicate relevant information to staff and company management as well.

You should be capable of communicating well in writing and verbally as well.

Also, a good facility manager should have good listening ability; you should be able to take suggestions from other employers and take instructions from decision-makers.

2. Interpersonal Skills

Successful facility managers possess solid interpersonal skills.

They can create good working relationships with staff, vendors, and decision-makers.

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3. Multitasking

Good multitasking skills are also relevant for facility managers.

It helps them perform a variety of tasks in a limited time.

But, whenever multitasking is impossible, prioritizing activities is important.

While prioritizing, in as much as more important tasks will be given preference, less important ones should not to ignored completely.

4. Negotiations Skills

For a facility manager to keep to a budget and implement his or her duties most cost-effectively, he must be able to negotiate.

A good facility manager is capable of negotiating and sealing favorable as well as cost-effective contracts with vendors.

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5. Team Working Skills

Facility managers work as a team with other staff; therefore, having good team spirit will be advantageous.

Also, employers look out for Candidates who can make good decisions and possess analytical and problem-solving skills.

Successful candidates should also have good time management and organizational skills; they also give attention to details and be proficient in computer software and systems.

Where do Facility Managers work?

A variety of companies and organizations require the services of a facility manager.

Some of the typical employers of facility managers include:

  • Construction companies
  • Schools
  • Banks
  • Manufacturing companies
  • Insurance companies
  • Universities
  • Government organizations
  • Real estate agencies.

Vacancies are usually placed online on the Website of companies that need the services of a new facility manager or on the website of recruitment agencies.

Also, advertisements for facility managers may be done offline on television or radio stations and on newspaper publications.

You may also create a facility manager portfolio on platforms like LinkedIn, and employers will find you.

How much do Facility Managers make?

On average, facility managers in the United States of  America make up to $99,466 per year.

Their salary usually ranges from $85,275 annually to $113,794 per year.

It is important to note that the figures above are specifically for those in the United States.

Geographical location, employers, area of expertise, experience, and qualification also play a role in determining the salary of a facility manager.

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Facilities Manager Work Environment and Schedule

Typically, a facility manager works for up to 40 hours per week.

They work at regular working hours and days, from 9 am to 5pm on Mondays to Fridays.

Working overtime and during weekends may be inevitable, depending on the situation at work.

Facility managers usually spend most of their working hours in offices.

Conclusion: Facility Manager Job Description Guide

Compiling this job description was done with prospective facility managers in mind.

As such, prospective facility managers can use this guy to create a resume that supports their goal.

Also, employers can use this job description as a template for creating a job description that suits their needs.

An organization that uses this article as a template for creating its unique job description is free to make relevant adjustments and changes to it.

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