What is the job description of a facility manager?

To know the duties and responsibilities of a facility manager as well as the estimated salary of facility managers, read this job description.

Securing and maintaining the facilities in an organisation as well as managing budgets and supervising staff are examples of the duties and responsibilities of a facility manager.

Also, you will have to oversee projects, renovation and allocate building space to employees and departments.

In the course of this job description, I will also explain other duties and responsibilities of a facility manager.

To perform your duties as a facility manager, there are essential skills employers will require of you.

These skills are required because they will enable you perform your duties efficiently.

Ideal Candidates for this role should possess good communication and interpersonal skills.

Successful candidates are should also be good at making decisions, detail oriented and have good customer service skills.

A higher national diploma or a bachelor’s degree is usually the minimum academic requirement for becoming a facility manager.

Now we have a summary of what a facility manager job description contains, let’s see what facility managers do.


What does a facility manager do?

The exact responsibilities of a fleet manager may vary from company to company.

Typically, they are in charge of overseeing the security and renovation of office building and facilities.

As a facility manager, you will be in charge of maintaining the company’s building and seeing to it that they building meets the relevant safety and health requirements and standards.

Also, you will be in charge of managing the budgets allocated to cleaning, waste disposal, security and catering.

Office managers are also responsible for maintaining office equipment.

Those who work in construction companies will have to contribute or assist in the creating of building or facility designs.

Facility manager may also specialize in hard or soft  facility management.

Hard facilities management: deals with direct building or construction

Soft facility management: deals with managing employees and people.

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What are the duties and responsibilities of a facility manager?

Here are some of the duties and responsibilities of a facility manager usually featured in  job descriptions:

1. Overseeing the daily operations in a facility

It is the responsibility of a facility manager to periodically conduct daily inspection of operations going on in the facility.

This is important to ensure proper and smooth running of business activities.

Also, you will have to report the progress of daily operations to the company’s management.

2. Implementing refurbishment and renovation

It is the duty of a fleet manager to plan for and schedule maintenance.

Typically it is best to plan repairs or maintenance in such a way that it does not have to affect business activities.

In as much as keeping track of maintenance schedule looks trivial and difficult as well, failure to do that may result in damage of the facility and increased cost for repairs.

3. Negotiating with vendors

I have already stated that overseeing and scheduling maintenance is the responsibility of a facility manager.

However, the maintenance is usually done in compliance with a budget.

As such, as a facility manager, you will be responsible for negotiating cost effective maintenance with vendors.

You will also have to develop good working relationship with these vendors.

4. Responding to emergencies

As a facility manager, you are responsible for putting emergency measures in check.

To do this, you will have to keep watch on all electrical appliances as well as entry points.

It is your responsibility to ensure that nothing breaches the security of the facility.

And in case of an emergency, you should have good measures already in place to stop it from getting out of hand and causing damage.

5. Coming up with innovative idea and plans

Aside from ensuring that the facility is presently productive, a facility manager is also responsible for keeping the facility productive in the future.

You will have to come up with good business plans and ideas capable of improving and maintaining productivity.

Also, you will be responsible for providing recommendations on  system upgrades.

Other duties and responsibilities of a facility manager includes the following:

  • Coordinating and supervising cleaning, maintenance and security staffs.
  • Making sure that the facility meets all relevant safety and security policies and regulations.
  • Preparing reports
  • Allocating office space.
  • Managing budgets

What qualifications should a facility manager have?

There are different routes to becoming a facility manager, irrespective of the route you follow, relevant experience is required.

A high school diploma or a bachelor’s degree in facility management, engineering or any other related field is relevant for becoming facility manager.

A school leaver can also go into facility management by obtaining or enrolling for apprenticeship.

While working as an engineer or in an office administration role, you can work your way up into facility management by obtaining relevant experience and academic qualification.

Although it is not mandatory to have a facility management certification, some employers prefer their facility manager to get certified.

Therefore have a facility manager certification by a licensed body in your location will be advantageous for applicants.

Obtaining a postgraduate degree also makes candidates more competitive in the labour market.

What skills should a facility manager have?

Becoming a facility manager requires possseing or having certain essential skills or attributes.

These skills are essentially for effectively performing most of your duties and responsibilities.

Because, it is one thing to have keen understanding of your duties and responsibilities and another thing to perform them effectively.

Therefore, I will advice you to give attention to these skills and develop them if you do not already possess them.

Here are some of the essential skills a good facility manager should have?

1. Communication skills

 A good facility manager should be able to communicate relevant information to staffs and company management as well.

You should be capable of communicating well in writing and verbally as well.

Also, a good facility manager should have good listening ability, you should be able to take suggestions fro other employers as well take instruction from decision makers.

2. Interpersonal skills

Successful facility managers possess solid interpersonal skills.

They are capable of creating god working relationship with staffs, vendors and decision makers.

3. Multitasking

Good multitasking skills is also relevant for facility managers.

It helps them perform a variety of tasks in limited time.

But, whenever multitasking is not possible, it is important to prioritize activities.

While prioritising, in as much as more important tasks will be given preference, less important ones should not to ignored completely.

4. Negotiations skills

For a facility manager to actually keep to a budget and implement his or her duties in the most cost effective way, you must be able to negotiate.

A good facility manager is capable of negotiating and sealing favourable as well as cost effective contracts with vendors.

5. Team working skills

Facility managers work as a team with other staffs, therefore have good team spirit will be advantageous.

Also, employers look out for Candidates who can make good decisions and possess analytical and problem solving skills.

Successful candidates should also have good time managed and organisational skills, they also give attention to details and be proficient in the use of computer softwares and systems.

Where do facility managers work?

There are a variety of companies organisations that require the services of a facility manager.

Some of the typical employers if facility managers include:

  • Construction companies
  • Schools
  • Banks
  • Manufacturing companies
  • Insurance companies
  • Universities
  • Government organisations
  • Real estate agencies.

Vacancies are usually placed online on the Website of companies who need the services of a new facility manager, or on the website of recruitment agencies.

Also, advertisements for facility managers may be done offline on television or radios stations and on newspaper publications.

You may also put up a facility manager portfolio on platforms like LinkedIn and employers will find you.

How much do facility managers make?

On the average, facility managers in the United States of  America make up to $99,466 per year.

Their salary usually ranges from $85,275 per year to $113,794 per year.

It is important to note that the figures above are specifically  for those in the United States.

Geographical location, employers, area of expertise, experience and qualification also play a role in determining the salary of a facility manager.

Facilities manager work environment and schedule

Typically, a facility manager works for up to 40 hours per week.

They work at regular working hours and days, which is working from 9am to 5pm on Mondays to Fridays.

Working overtime and during weekends may be inevitable depending on the situation at work.

Facility managers usually spend most of their working hours in offices.

Conclusion: Facility manager job description guide

Compiling of this job description was done with prospective facility managers in mind.

As such, prospective facility managers are free to make use of this guw for creating a resume that supports their goal.

Also, employers can make use of this job description as a template for creating a job description that suits their need.

An organisation that decides to use this article as a template for creating their own unique job description are free to make relevant adjustments and changes to it.

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