What is the Job Description of a Healthcare Administrator?

Healthcare administrator job description includes preparing work schedules for staff, budgeting, keeping patient’s records, and monitoring budget as well.

Certainly, not everyone who works in a hospital deals with the direct treatment of patients, some work behind the scenes.

So do healthcare administrators, they work behind the scene to make sure patients as well as staff receive optimum satisfaction.

Since you are reading this guide on the job description of a healthcare administrator, here is my guess, you are an aspiring health care administrator.

Or, you are an employer seeking for a healthcare administrator job description template.

Well, the content of this article was written with aspiring health care administrators in mind.

But it can also be used by employers as a job description template.

healthcare administrator job description
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What does a healthcare administrator do?

Health care administrators run and coordinate activities that go on in health care organisations. They bring business administration skills and knowledge and apply them in the health care sector. This is done using proper health care terminologies and methods.

Therefore, they are required to have good knowledge of business management and also medical knowledge.

It is the responsibility of the health care administrator to ensure smooth running of all activities in a hospital or health care facilities.

They are in charge of creating staff schedules and keeping records of hospital supplies, as well as making sure all staff adhere to health care rules and regulations.

We all have the belief that the success of a health care organisation depends on the quality of health care providers and equipment, yes, that actually plays a vital role.

But, the success of a health care organisation also depends largely on the quality of healthcare administrator in charge of managing activities.

One of the first steps to becoming a good healthcare administrator is understanding your job description.

What are the duties and responsibilities of a healthcare administrator?

The duties and responsibilities of a healthcare administrator may vary depending on location, employer and the size of the health care center or organisation.

Here are the common duties and responsibilities commonly featured in a healthcare administrator job description:

1. Manage health care organisations

It is the duty of a healthcare administrator to manage the running of day to day activities in a hospital.

They ensure that all daily activities are in accordance with necessary rules, regulations and policies.

2. Create staff schedule

Healthcare administrators are also in charge of creating a realistic and workable schedule for staff.

They determine the number of staff who work per shift.

They also determine when nurses or other health care providers are allowed to go on long and short leaves or break.

3. Keep patients records

It is also the duty and responsibility of a healthcare administrator to keep records of patients.

They also ensure that records are updated whenever the need be.

Record keeping is important in case of future references.

4. Budgeting

Health care administrators work as a team with the accounting department and stakeholders as well to create budgets for projects.

They also ensure the budget is followed strictly.

5. Keep record of health care supplies

They are also in charge of purchasing and keeping records of all health care supplies.

These supplies must be available before available supplies are exhausted.

Some other duties and responsibilities of healthcare administrator commonly featured in their job description include;

  • Act as liaison between board members and other employees
  • They work with human resources to ensure that applicants reach the required standard before employing.
  • Suggest improvement of healthcare facilities and equipment to stakeholders.
  • Ensure that all health care rules are adhered to.
  • Develop and implement policies that would improve patient’s satisfaction.
  • Contribute innovatively during meetings with board members, patients and investors as well.
  • Keep updated database of all employees

They also respond quickly to questions or complaints from physicians and nurses.

Also the work as a team with all other employees to identify areas that need improvement.

It is important to note that the duties and responsibilities section is one of the most important sections in a healthcare administrator job description.

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What qualification do I need to become a healthcare administrator?

Health care administrators should have a degree in health care administration, human resource management, business administration or management or any other related field.

Although not always mandatory, a master’s degree in health care administration, public health, public administration or other related fields is preferred.

A bachelor’s degree may take about 3-4 years to complete, while a masters degree takes about 2-3 years to successfully complete.

During formal education, prospective health care administrators should be taught most of the following:

  • Human resources
  • Health care information system
  • Health care management and organisation
  • Business planning
  • Health care law

For applicants who did not study health related courses in college, but would like a career in a health care administration, enrolling for an online health related course will be beneficial.

Because, as much as administrators mostly perform clerical and administrative tasks, doing it in a health care setting makes a huge difference.

In some states or countries, after completing a Master’s degree program, health care administrators also need to apply for license to practice.

Obtaining this license may require completing a training and/or passing an examination.

Just like every other job out there, employers look out for individuals with some years of experience in healthcare administration.

Previous work experience as a secretary or an administrative assistant in any health care sector is therefore a huge advantage.

Employers also look out for individuals with proficiency in computer systems and softwares.

What are the skills health care administrators should have?

Employers usually include the skills they expect prospective health care administrators to have in the job description.

These skills help an administrator perform his or her duties faster and effectively.

Some of the skills usually featured in the job description of a healthcare administrator includes

1. Communication skills

A good healthcare administrator should possess good communication skills.

This skill is relevant when interacting with patients, health care providers and other employees.

They should be able to communicate in writing and verbally the technical and non technical aspect of the job.

2. Interpersonal skills

It is also very important for a healthcare administrator to possess interpersonal skills.

They should be capable of developing good relationships with patients, health care providers and board members as well.

Creating good relationships with other staff makes leading them much easier.

3. Leadership skills

The role of a healthcare administrator is a leadership role, in the sense that they supervise other staff.

Therefore, a good healthcare administrator should possess all necessary leadership attributes.

4. Budgeting

A healthcare administrator should also possess good budgeting skills.

They should be able to come up with workable budgets and strictly adhere skills

5. Problem solving skills

Inasmuch as nobody wishes or prays for an emergency situation, they arise.

A good healthcare administrator has to possess good problem solving skills.

This skill is relevant for handling problems or emergencies that may arise in the course of work in a health care organisation.

The problem may be a medical crisis or even administrative issues.

Whatever the care may be, a good healthcare administrator should be able to handle it.

Employers also look out for those with high team spirit and good knowledge of medical care.

Where do healthcare administrators work?

Administrators work in practically all types of organisations, but health care administrators do not.

Because ‘health care’ in the title has changed a lot.

As the name implies, health care administrators work in health care organisations.

Some of the typical employers of healthcare administrators include:

  • Nursing homes
  • Hospitals
  • Minor medical facilities
  • Assisted living facilities
  • Rehabilitation homes
  • Home health care organisations
  • Physician’s offices.

The work environment and schedule greatly depends on the employer and the size of the organisation as well.

How much do healthcare administrators make?

The salary of healthcare administrators in the United States range from $58,00 to $182,000 per year.

Entry level healthcare administrators make over $58,000 per year.

This is quite high compared to so many other jobs 

On the average, health care administrators make up to $99,000 per year, according to the bureau of labor statistics.

These figures may differ depending on your geographical location, experience, qualification and employer.

Health care administrators who work in large organisations usually earn more than their colleagues who work for smaller health care facilities.

Also, more experience and qualified administrators earn more.

What are some other titles for healthcare administrator?

Not all health care administrator job descriptions make use of the title ‘healthcare administrator’.

There are some other titles that refer to the profession.

Some other titles for healthcare administrators include:

  • Healthcare executive
  • Hospital admin
  • Health care manager
  • Nursing home manager
  • Medical and health services manager
  • Health administration manager
  • Administrative manager

What should I include in my healthcare administrator resume?

When creating a resume, you may want to include every information capable of convincing an employer that you are suitable for the job.

You should consider including information like your experience, qualification, and skills.

During an interview, do not fail to make reference to this information.

Feel very free to make use of this free but informative guide on the job description of a healthcare administrator.

Conclusion: Healthcare administrator job description guide

Individuals who love working in the hospital but don’t want to have any form of contact with blood should certainly consider this hospital administration job.

Now you have good details on the job description of a healthcare administrator, ensure that you use this information to support your goal.

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