Job Description of a Human Resource Manager

If you are applying for the position of a human resource manager with any company, then you need this job description guide to help you understand your duties and responsibilities.

Human resources are vital for any team, company and even country.

It is actually the ‘use’ of human beings – their strengths, to achieve good for a company or team.

No company can work without humans. Even companies that deal with automated machines or robots need human beings.

The blending in of these individual strengths in a company can make for the overall growth of the company.

It is expected of every person who has been employed in a company to add something positive to that company.

This is what the Human Resource Manager does – makes sure that everyone brings in their quota for the betterment of the company.

In a perfect company, the managers employ the best employees, the employees bring their best to the table and the HR (human resource) keeps trying to improve the workers’ best.

Furthermore, the HR also makes sure that employees blend very well with one another and are in a conducive environment for their abilities to grow.

The job of a HR Manager is very critical in every company and is a position they take very seriously.

The HR Manager is usually in charge of other HRs.

If you are a people person, if you like bringing out the best in people then this is the right job for you.


Who is a Human Resource Manager?

Firstly, you have to know that the human resources department is the personnel department of an organization, dealing with the recruitment, administration, management and training of employees.

A Human Resource Manager therefore is the one in charge of the HR department and the person you go to for any employee-related problem.

She ensures that the employees recruited are the best, and that they are given the best environment to grow.

It’s also the duty of a HR Manager to give disciplinary actions to employees who fault in the company’s laws. It is expected that employees meet or let her know of the problems they are facing in the workplace. Either in relation with other employees or some company policies.

In some situations, it’s also important for the HR to know some personal problems employees are facing, especially if it affects your job in the office.

This job requires a great deal of patience – dealing with people can be tiring. It also requires you to have a good feel of people and personalities after all, personalities affect the way a person will work.

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What Are The Duties and Responsibilities of A Human Resource Manager?

The position of a human resource manager comes with a lot of responsibilities and are mostly outlined in their job description.

Nevertheless, all duties and responsibilities can be largely grouped into 5 parts: 

  • Recruitment of employees
  • Administration and management of employees
  • Teaching of employees
  • Taking disciplinary actions and 
  • Giving of due compensations

1. Recruitment of new employees

Hiring employees is one of the primary responsibilities of the HR. 

One of the major aims of the HR team is to get the most efficient and able staff that will help achieve the goals and visions of the company.

During any recruitment process, e.g. during job interviews, at least one HR Representative is always available. 

They are usually present to get a feel of the candidates, to know their temperaments and their strengths. He’s there to know if the candidate is the right pick for the company.

No candidate is accepted if the HR Rep doesn’t recommend him after a series of analytical tests.

2. Administration and management of employees: 

It is the duty of the HR to manage, direct and show employees what they are expected to do. They execute the rules and policies of the company and they usually let the employees know the consequences of breaking the rules.

They tell the employees how much needs to be done in a day for maximization of profit and they ensure that employees keep to their work schedules for maximum productivity.

The HR tries as much as possible to manage the sometimes limited number of employees to maximize the company’s goals and objectives.

3. Teaching of employees: 

It is the HR’s job to teach the employees most of what they will encounter while working for the firm. They teach them their jobs. In fact, they are the ones who organize on-the-job training.

Furthermore, they are entrusted by the company to orient the new employees on everything about the company – when work starts, break time, meetings, etc.

They are also taught or trained to acquire company-specific knowledge and skills to carry out their tasks effectively.

A firm’s growth is largely dependent on the efficiency of the employees and this training done by the HR team is very necessary.

While training them, it is also important to focus on their individual strengths and how they can be used to push the company further.

4. Disciplinary action

In any place where there are rules, expect them to be broken from time.

The HR Manager is expected to give the appropriate (usually laid down) punishments for the employees who break the rules and regulations of the firm.   

There are disciplinary actions for many things in firms ranging from ‘little’ things like coming late or being absent without due permission to bigger things like sexual harassment or embezzlement of funds.

5. Give due compensations to workers

The HR Manager is in charge of salaries or wages of staff. 

Money is a very important part of any firm. 

The amount of expenditure should definitely be less than the amount flowing in. 

Salaries, wages and benefits are part of expenditures.

The HR department usually works with the accounts department on this aspect. 

They ensure that each employee is given what is due him/her while not affecting the general profit of the company.

Compensations and benefits are also good ways to motivate the employees to do better. 

A good HR Manager knows this and tries to implement this while planning payments.

Other duties and responsibilities Include:

  • Ensuring good relationships with employees – this is especially important so that employees will be free to come to you for any complaint – personal or work related that is affecting their jobs in the office.
  • Give employees real-time feedback on their performances and how they can improve
  • Creating clear and concise reports on human resources
  • Resolving conflicts
  • Handling investigations and termination processes
  • Developing, revising, and implementing personnel policies as well as procedures
  • Maintain a positive work environment.

Qualifications and Requirements of a Human Resource Manager

  • Bachelor’s degree in human resources management or equivalent.
  • Has Experience in human resources or any related field.
  • Ability to build and maintain positive relationships with colleagues.
  • Experience in teaching and coaching
  • Experience in following and maintaining workplace rules and regulations
  • Ability to give presentations.
  • Knowledge of relevant health and safety laws.
  • Experience in conflict resolution, disciplinary processes and workplace investigations.
  • Knowledgeable in computers and can use it for different tasks.
  • Skilled in using applications including Ms Word, Ms Excel, and Outlook.

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Special Skills Required For the Position of Human Resource Manager

Working with so many people can’t be easy. 

They require a great level of discipline and compassion too. 

They should always be on the lookout for the good in people and the paces that need improvement. 

In addition to this, they should have positive vibes and be charismatic.

There are five special skills every human resource manager should have. 

They are: 

  • Leadership skills
  • Interpersonal skills
  • Good decision-making skills
  • Conflict resolving skills
  • Strong ethics

Make sure you highlight these skills on your resume.

1. Leadership Skills

To be a good HR Manager, you need to exhibit good leadership qualities. 

Be someone people would love to listen to. Have a high level of emotional intelligence and be a good motivator.

Any leadership position is difficult and requires you to be able to communicate effectively through any means to your subordinates. 

A HR Manager who is lacking in this aspect will not be able to lead members of the HR team lest alone influence or implement rules on the employee body.

2. Interpersonal Skills

A Human Resource Manager should be a people person. He should know how to relate with people and he should make himself be approachable.

Having positive vibes is a good way to attract people to you and it helps them lose their guard more. 

This is good because it helps you know who they really are and what problems they may be facing without even mentioning it to you.

You should also be able to read people to an extent by just watching how they interact with their colleagues.

3. Decision-Making Skills

One quality of a good leader is her ability to make good decisions whatever the tem frame may be.

A HRM should know that he will regularly make decisions that may affect the entire human force in the firm. He should have the presence of mind to make good and long-lasting decisions that will promote maximization and will help to achieve company goals.

4. Conflict Resolving Skills

There will always be conflicts when there are two or more people in a place. A good human resource manager should be good at handling conflicts.

Conflicts could arise between two colleagues, two teams, or even two departments. 

There could be misunderstandings that can affect work life and productivity. 

A good HRM should always be able to resolve any clashes.

5. Strong Ethics and Disciplinarian

Taking disciplinary actions is one of the primary responsibilities of a human resource manager.

And someone who flouts the rules easily will not be able to give appropriate disciplinary measures.

A good human resource manager should have strong work ethics and should abide by the rules and policies of the firm. 

He should be impartial and not give lesser punishments to offenders because of their relationship with him.

 Other skills include:

  • People management skills
  • Organizational skills
  • Eyes for details
  • Time management skills

What is the Salary/ Earning Potential of a Human Resource Manager?

Money is a very important part of life and before going into any profession, many would want to know the earning potential. But relax, the position of HRM is a good paying job.

The pay ranges from $70,000 – $173,140. Just like most jobs, determining factors are location, size of firm (size of employees included), level of expertise and the amount of work required of you.

What type of Industries Employ Human Resource Managers

Every firm and company, especially the large-scale firms need the services of a HRM. Here are some industries that have the highest rate of HRM employment.

  • Management of companies and enterprises
  • Professional, scientific, and technical industries
  • Manufacturing industries
  • Government
  • Healthcare and social assistance

Finally, the job of a HR Manager is important to business success. 

People (employees) are a firm’s most important assets and a HRM should ensure that the workplace is happy and productive and everyone works to realize our established mission and objectives.

It should be conducive and should have an environment that allows for growth and development.

Promoting corporate values and making sure the company objectives are realized is an important aspect of an HR Manager’s job.

Summary of the Job Description of a Human Resource Manager

There you have it, the full job description, duties and responsibilities of a human resource manager.

As you already know by now, this job position is very vital to organizations.

So, to stand out as the perfect candidate for hire during a job interview for the position of a human resource manager, you must appear to know your duties and responsibilities as stated in this job description guide.

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