Event Planner Job Description| Duties & Responsibilities

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This article fully reviews some of the event planner job description, including the duties and responsibilities of event planners.

Working with a budget, they pick the location, handle logistics, hire caterers and vendors, and even provide transportation and lodging for guests.

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Companies, organizations, and even families require the services of an event planner to plan and organize events they intend to stand out.

If you intend to go into event planning, you must be prepared to work effectively under pressure and learn to multitask.

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Passion and creativity are necessary to drive an event planner. 

Organizations or individuals who hire event planners usually desire a successful event but do not want to spend time planning it.

So while the events are properly planned, the host can focus on other things.

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Why Event Planning?

Although stressful, event planning is a very interesting career path. Different clients come with different experiences.

Here are some reasons why you should consider becoming an event planner.

  • Even after years of planning events, it never gets boring. That’s because you get to meet a lot of people.
  • As you handle more events, your skills keep getting better.
  • It is a good way to convert your passion for creativity into a source of income.
  • Depending on the desired location of the event, you may be able to travel to different parts of the world.
  • A successful event will remain memorable to both the host and guests, giving you satisfaction and joy.

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Is Event Planning a Good Professional for You?

The task of planning a successful event is certainly not an easy one.

It is not as easy as it may look. You have to be sure it is what you really what to do.

Here are some questions you need to ask yourself and honestly answer.

  • Am I good at working with others?
  • How well do I work under pressure?
  • Do I pay attention to details?
  • Am I creative?
  • How well do I work with a budget?
  • Is this my passion? Will I derive satisfaction from doing this?
  • Can I communicate the technical and non-technical aspects of event planning to my clients?
  • Am I good at multitasking?
  • How well do I relate with people?

To become a good event planner, it is important to know and understand the job description of an event planner.

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What Does an Event Planner Do?

duties responsibilities job-description-of-an-event-planner- planning events

Event planners see to the success of an event, they ensure everything runs smoothly, and everyone that attends the event is well taken care of.

They organize every single aspect of an event; their responsibility depends on the type and size of the event.

Their role incorporates everything necessary for the success of the event.

What are the Duties and Responsibilities of an Event Planner?

An event planner’s duties depend on the event’s type, size, and budget.

Although these factors determine the responsibilities of an event planner, here are some of the basic duties.

  • Hold meetings with the event host(s) to learn and understand the reason for the event.
  • Allocate the best time, date, location, and budget for the event.
  • Evaluate the location to see if it is in the best state for the event.
  • Put in place facilities like transportation, equipment, and promotional materials.
  • Organize the interior decoration of the location.
  • Hire caterers and entertainers.
  • See to the smooth flow of the whole event.
  • Carry out market research and negotiations with vendors.
  • Offer innovative ideas to see to the success of the event.
  • Handle event advertising when necessary
  • Quickly identify and control problems that may arise during the event.
  • Comply an invite list and send out invites.

Some events may come with more duties than others. Therefore, the duties of an event planner are not limited to the ones listed above.

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What are the Skills and Personality that Suit an Event Planner?

The Job of an event planner is tasking and requires some skills to pull through.

Some of these skills include;

#1. Give Attention to Detail

An event planner must be careful enough to give detailed attention to everything. Sometimes those little details that are easily ignored can ruin the whole event.

#2. Work well under Pressure

Immediately you are contacted to plan an event; everyone looks up to you for its success. 

You also have many people to meet and deals to close. All these and more are capable of putting you under pressure.

You must learn how to work effectively no matter the amount of pressure put on you.

#3. Coordination

You must be able to work well with people and, when necessary, adjust your choices and actions to suit theirs.

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#4. Communication Skill

An event planner must be able to speak, write, and listen to communicate properly with vendors, event guests, and even the host.

#5. Troubleshooting Skills

You must quickly identify and handle problems effectively before they get out of hand.

#6. Ability to Maintain Relationships

As a good event planner, you must be friendly and maintain a good relationship with your team, vendors, clients, and guests.

#7. Good Negotiations Skills

You should be able to negotiate well with vendors and strike a good deal to get the best without breaking the bank.

#8. Good Managerial Skills

The importance of managing funds cannot be overemphasized. You must know how to allocate funds depending on the budget.

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#9. Innovative

You should be able to proffer innovative ideas that will make the event stand out. This is where creativity comes to play.

What are the Qualifications Required to Become an Event Planner?

Depending on the type of event and your area of specialization, the training and education required may vary.

Without any form of training, you may be able to get some event planning jobs, but if you must grow, you need a level of education.

To become a professional event planner, you should obtain a bachelor’s degree in any of these fields;

  • Project management
  • Public relations
  • Hospitality management
  • Human resource manager
  • Event management

Any other related field will also be perfect. Such courses take about 3-4 years to complete.

You may also sign up as an apprentice to a professional event planner. During training, you will be privileged to learn how to plan and manage an event properly.

This also gives you experience and might be a plus while biding to manage an event for a client.

You should also know how to use the Microsoft Office suite effectively.

Sometimes, new clients may require references from previous clients. And you should be willing to submit them. 

As it may be one of the requirements to get the contract. Now you see how important experience is, right?

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How Much Do Event Planners Earn?

On average, event planners earn about $27,000, according to the US Bureau of labor statistics

More experienced planners may make up to $49,000 per annum.

Although there are so many factors that may determine how much you make.

What Factors Determine the Day of an Event Planner?

Your pay as an event planner depends on these factors;

#1. Your Clients

Different clients have different budgets for their events. As an event planner, you may have to adjust you’d pay to suit your client’s budget

#2. Location

Event planners in rural or developed areas are paid better than those in less developed areas.

Those in developed areas are privileged to have access to the rich, who may have a higher budget than clients in less developed areas.

#3. Level of Expertise

Of course, a professional event planner will be paid better than a nonprofessional. Your level of experience and expertise goes a long way in determining your pay.

Most clients even prefer event planners with more experience.

#4. The Economy

When a country’s economy is good and money circulates fairly, individuals and companies may have more money to host events. 

Situations like a pandemic can crumble a country’s economy, and in such times, nobody may want to plan events.

#5. The Event

The type of event to be planned also determines your pay. Weddings or birthday parties do not cost the same as business meetings.

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Conclusion – Job Description of an Event Planner

For every glamorous event you have ever attended, a group of event planners worked tirelessly to see it was a success.

The job description of an event planner requires a lot of time, energy, and passion.

If you believe you can make a good event planner, take training and get started already.

But, if you don’t, there are other career paths to choose from, such as;

The list can go on and on. Whatever your decision, I hope you choose the right career path that is perfect for you.

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