Procurement Manager Job Description | Duties & Responsibilities

If you are seeking a procurement manager job, you certainly need to read this job description guide to familiarize yourself with the duties and responsibilities to expect.

Also, the skills and attributes your employers will prefer that you possess.

An ideal procurement manager should possess good leadership and management skills.

He or she should be good at multitasking with great analytical and critical thinking abilities.

Employers also look out for individuals who are logistics and supply chain, experts.

All of these skills and attributes make carrying out your duties and responsibilities much easier.

Some of the responsibilities of a procurement manager include sourcing reliable vendors and negotiating with them.

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procurement manager job description

What does a Procurement Manager do?

Procurement managers are also called purchasing managers.

They act as a liaison between suppliers, vendors, and an organization.

Procurement managers coordinate, evaluate and manage the purchasing of products a company uses to run its daily activities.

They seek potential vendors and suppliers, evaluate and screen them, then go on to negotiate prices with them.

A good procurement buys quality products at the lowest price to reduce procurement expenses.

They also track supplies’ performance to ensure they meet the required standard.

After becoming a procurement manager, you could move on to executive positions in a company.

But, thorough training and experience in the procurement department are necessary before moving to an executive position.

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What are the Duties and Responsibilities of a Procurement Manager?

This is usually one of the most important parts of every Job description.

Come to think of it, how do you carry out your job properly when you are oblivious to your duties and responsibilities?

Therefore, it is important that you take this section of this job description seriously.

Here are some of the duties and responsibilities of a procurement manager commonly featured in the job description:

1. Set Policies and Guidelines

A procurement manager must draft procurement rules and policies.

These policies promote a more expedited and cost-effective purchasing and delivery of procurement.

2. Negotiate Contracts with Suppliers and Vendors

Procurement managers also have the responsibility of negotiating with vendors and suppliers.

They take out time to identify good suppliers, screen them and then negotiate the best price for supplies.

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3. Identify Areas that need Improvement

They also monitor the whole procurement process to identify areas that need improvement.

After identifying these areas, they develop and implement new strategies to achieve better results.

4. Prepare Procurement Reports

Procurement managers conduct market research and review procurement processes.

Then, they compile all the necessary information into a report, which they present to the company’s stakeholders.

5. Train new Procurement Staff

They also assist the Human resources department during recruitment.

They interview prospective procurement staff and make hiring recommendations to the human resources department on potential staff.

After the new staff is employed, procurement managers are also responsible for training these recruits.

Some other duties and responsibilities of a procurement manager commonly included in their job description include:

  • Teaching stakeholders about the procurement process.
  • Identifying cost reduction opportunities and maximizing them.
  • Evaluating current procurement process control and making adjustments when necessary.
  • Staying updated with current procurement processes and technologies.
  • Developing good relationships with stakeholders, suppliers, and vendors.
  • Draft out procurement strategies.
  • Carry out a risk assessment on prospective procurement contracts.
  • Work with a standard budget for procurement.
  • Monitor the fluctuation of goods and prices of suppliers and vendors.
  • Monitor the flow of goods to ensure optimum production.

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What Qualifications do I need to become a Procurement Manager?

The minimum requirement for becoming a procurement manager is a bachelor’s degree.

A bachelor’s degree is in logistics and transport management, business management, business administration or supply chain management, or other related fields.

But, most managers hold a master’s degree in business management or any other relevant field.

An ideal applicant must have experience using supply chain management software and tools.

Also, applicants should know about developing and evaluating contract terms and conditions.

Proficiency in Microsoft Office Suite is also preferred.

Before being promoted to this management position, candidates must have several years of experience in the procurement department.

While working in a junior position in the procurement department, candidates who hope to get promoted to procurement manager should consider obtaining a procurement certification.

What Skills should a Procurement Manager have?

Employers also prefer procurement managers to possess certain skills and attributes.

As a result, these skills procurement managers should possess are usually featured in the job description.

As such, this guide on the job description of a procurement manager won’t be complete without including these skills.

Therefore, here are some of the skills a procurement manager should possess:

1. Communication Skills

A good procurement manager should be able to communicate effectively properly.

They should be able to communicate their job’s technical and non-technical aspects.

Good communication must be done in writing and verbally while performing most of the procurement manager’s duties.

2. Interpersonal Skills

These individuals should also possess good interpersonal skills.

They should relate well with stakeholders, vendors, and suppliers.

Developing a good working relationship with vendors is relevant to the procurement process.

3. Multitasking 

A good procurement manager should be able to perform more than one task at a time.

Therefore possessing the ability to multitask is very relevant to these individuals.

When multitasking is not possible, prioritizing your tasks is a good alternative.

But, as much as more important tasks should be given preference, less important tasks should not be ignored.

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4. Organisational Skills

Organizational skills are also relevant to candidates who want to succeed in this career path.

They must be organized to keep track of all contracts and dealings accurately.

5. Problem-Solving Skills

Not all troubleshooters are procurement managers, but a good procurement manager should be able to troubleshoot.

They must be able to handle problems encountered in the procurement process.

6. Negotiation skills

A good procurement manager must be able to negotiate prices.

You can already tell from the duties and responsibilities section why negotiation skills are very relevant to procurement managers.

If they must purchase quality supplies and services, they must negotiate well with suppliers and vendors.

7. Budgeting skills

To manage funds well, every organization works with a budget.

Therefore, a procurement manager should be able to work with whatever fund has been assigned to him.

A purchasing manager lacking the above skills may also lack budgeting skills.

Because to work strictly with a budget, you must communicate well.

Also, you must have good negotiation and interpersonal skills.

Not just that, being unable to troubleshoot may result in spending more money.

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Where do Procurement Managers work?

Some of the typical employers of a procurement manager include:

  • Supermarkets
  • Financial institutions
  • Government organizations
  • Manufacturing companies
  • Retail companies
  • Construction companies
  • Logistics companies

Recruitment agencies usually advertise vacancies online or in national newspapers and radio stations.

Procurement Manager Work Environment and Schedule

Procurement managers usually work in office environments. Sometimes they may have to meet with vendors and supplies outside the office.

Traveling from one location to another may also be a necessity.

Usually, they work at regular working hours and days.

But, whenever it is necessary, they work at the evenings and weekends.

How much do Procurement Managers make?

On average, procurement managers in the United States make about $88,000 per year.

Their salary ranges from $63,000 to $199,000 per year.

These figures may differ depending on your location.

Some of the factors that determine a procurement manager’s salary include the following:

  • Location: the economy of a country or state may also affect the payment of procurement managers. As such, those in locations with a better economy are paid better.
  • Experience: more experienced procurement managers are also paid better than their less experienced colleagues.
  • Employer: Procurement managers who work for bigger firms are usually paid better than those who work for smaller firms.
  • Qualification: More qualified individuals are also paid better.

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What do I include in my Procurement Manager Resume?

When creating a procurement manager resume, you may want to include the necessary information to convince your employer that you are suitable for the job.

You should consider including information such as:

  • Hard skills
  • Soft skills
  • Years of experience
  • Qualification
  • Certification
  • Place of experience
  • Area of experience

During your interview, you should also refer to the above information.

Don’t hesitate to use this free guide on the job description of the procurement manager to create that perfect resume that suits your goal.

Conclusion: Procurement Manager Job Description Guide

Procurement managers are very integral to every organization.

They help make the production process faster, thereby increasing the productivity of an organization.

Although this guide on the job description of a procurement manager was compiled with prospective procurement managers, it can also be used as a template.

Organizations that hope to use the job description template are free to make adjustments.

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