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What is the Job Description of a Procurement Manager?

If you are seeking for the job of a procurement manager, then, you certainly need to read this job description guide to familiarize yourself with the dudies and responsibilities to expect.

Also, the skills and attributes your employers will prefer that you possess.

An ideal procurement manager should possess good leadership and management skills.

He or she should be good multitasking with great analytical and critical thinking ability.

Employers also look out for individuals who are experts in logistics and supply chain.

All of these skills and attributes make carrying out your duties and responsibilities much more easy.

Some of the responsibilities of a procurement manager include sourcing for reliable vendors and negotiating with them.

What does a procurement manager do?

Procurement managers are also called purchasing managers.

They act as a liaison between suppliers, vendors and an organization.

Procurement managers coordinate, evaluate and manage the purchasing of products that a company uses to run their daily activities.

They seek for potential vendors and suppliers, evaluate and screen them, then go on to negotiate prices with them.

A good procurement buys quality products at the cheapest price in order to reduce procurement expenses.

They also track the performance of supplies to make sure they meet the required standard.

After becoming a procurement manager, you could move on to executive positions in a company.

But, thorough training and experience in the procurement department is necessary before moving to an executive position.

What are the duties and responsibilities of a procurement manager?

This is usually one of the most important parts of practically every Job description.

Come to think of it, how do you carry out your job properly when you are oblivious of your duties and responsibilities.

Therefore, it is important that you take this section of this job description seriously.

Here are some for the duties and responsibilities of a procurement manager commonly featured in the job description:

1. Set policies and guidelines

It is the duty of a procurement manager to draft out procurement rules and policies.

These policies promote a more expedite and cost-effective purchasing and delivery of procurement.

2. Negotiate contracts with suppliers and vendors

Procurement managers also have the responsibility of negotiating with vendors and suppliers.

They take out time to identify good suppliers, screen them and then negotiate the best price for supplies.

3. Identify areas that need improvement

They also monitor the whole procurement process to identify areas that need improvement.

After identifying these areas, they come up with new strategies and implement them in order to achieve better results.

4. Prepare procurement reports

Procurement managers conduct market research, review procurement processes.

Then, they compile all necessary information into a report which they then present to the company’s stakeholders.

5. Train new procurement staffs

They also assist the Human resources department during recruitments.

They interview prospective procurement staff and make hiring recommendations to the human resources department on potential staff.

After new staff are employed, procurement managers are also responsible for training these new recruits.

Some other duties and responsibilities of a procurement manager commonly included in their job description include:

  • Teaching stakeholders about the procurement process.
  • Identifying cost reduction opportunities and maximizing them.
  • Evaluating current procurement process control and making adjustments when necessary.
  • Staying updated with current procurement processes and technologies.
  • Developing good relationships with stakeholders, suppliers and vendors.
  • Draft out procurement strategies.
  • Carry out a risk assessment on prospective procurement contracts.
  • Work with a standard budget for procurement.
  • Monitor the fluctuation of goods and prices of suppliers and vendors.
  • Monitor the flow of goods to ensure optimum production.

What qualifications do I need to become a procurement manager?

The minimum requirement for becoming a procurement manager is a bachelor’s degree.

A bachelor’s degree is in logistics and transport management, business management, business administration or supply chain management or other related fields.

But, most managers hold a master’s degree in businesses management or any other relevant field.

An ideal applicant must have experience with the use of supply chain management software and tools.

Also, applicants should have good knowledge of developing and evaluating contract terms and conditions.

Proficiency in Microsoft Office Suite is also preferred.

Before being promoted to this management position, candidates must have several years of experience in the procurement department.

While working in a junior position in the procurement department, candidates who hope to get promoted to the position of a procurement manager should consider obtaining a procurement certification.

What skills should a procurement manager have?

Employers also prefer procurement managers to possess certain skills and attributes.

As a result, these skills procurement managers should possess are usually featured on the job description.

As such, this guide on the job description of a procurement manager won’t be complete without including these skills.

Therefore, here are some of the skills a procurement manager should possess:

1. Communication skills

A good procurement manager should be able to properly communicate effectively.

They should be able to communicate the technical and non-technical aspect of their job.

Good communication must be done in writing and verbally as well while performing the majority of the duties of a procurement manager.

2. Interpersonal skills

These individuals should also possess good interpersonal skills.

They should be capable of relating well with stakeholders, vendors and suppliers.

Developing a good working relationship with vendors is very relevant to the overall procurement process.

3. Multitasking 

A good procurement manager should be able to perform more than one task at a time.

Therefore possessing the ability to multitask is very relevant to these individuals.

When multitasking is not possible, prioritizing your tasks is a good alternative.

But, as much as more important tasks should be given preference, less important tasks should not be totally ignored.

4. Organisational skills

Organisational skills are also relevant to candidates who want to succeed in this career path.

They must be organised in order to accurately keep track of all contracts and dealings.

5. Problem-solving skills

Not all troubleshooters are procurement managers, but a good procurement manager should be able to troubleshoot.

They must be able to handle problems that are encountered in the process of procurement.

6. Negotiation skills

A good procurement manager must be able to negotiate prices.

From the duties and responsibilities section, you can already tell why negotiation skills are very relevant to procurement managers.

If they must purchase quality supplies and services, then they must be able to negotiate well with suppliers and vendors.

7. Budgeting skills

In order to manage funds well, every organisation works with a budget.

Therefore, a procurement manager should be able to work with whatever fund that has been assigned to him.

A purchasing manager who lacks any of the above skills may also lack budgeting skills.

Because, to work strictly with a budget, you must communicate well.

Also, you must have good negotiation and interpersonal skills.

Not just that, being unable to troubleshoot, may result in spending more money.

Where do procurement managers work?

Some of the typical employers of a procurement manager include:

  • Supermarkets
  • Financial institutions
  • Government organisations
  • Manufacturing companies
  • Retail companies
  • Construction companies
  • Logistics companies

Vacancies are usually advertised online by recruitment agencies or on national newspapers and radio stations.

Procurement manager work environment and schedule

Procurement managers usually work in offices environments. Sometimes they may have to meet with vendors and supplies outside the office.

Travelling from one location to another may also be a necessity.

Usually, they work at regular working hours and days.

But, whenever it is necessary, they work at evenings and weekends.

How much do procurement managers make?

On average, procurement managers in the United States make about $88,000 per year.

Their salary ranges from $63,000 to $199,000 per year.

These figures may differ depending on your location.

Some of the factors that determine a procurement manager’s salary include:

  • Location: the economy of a country or state may also affect the payment of procurement managers. As such those in locations with a better economy are paid better.
  • Experience: more experienced procurement managers are also paid better than their less experienced colleagues.
  • Employer: Procurement managers who work for bigger firms are usually paid better than those who work for smaller firms.
  • Qualification: More qualified individuals are also paid better.

What do I include in my procurement manager resume?

When creating a procurement manager resume, you may want to include necessary information capable of convincing your employer that you are suitable for the job.

You should consider include information such as:

  • Hard skills
  • Soft skills
  • Years of experience
  • Qualification
  • Certification
  • Place of experience
  • Area of experience

During your interview, you should also make reference to the above information.

Don’t hesitate to make use of this free guide on the job description of the procurement manager to create that perfect resume that suits your goal.

Conclusion: procurement manager job description guide

Procurement managers are very integral to every organisation.

They help make the production process faster, thereby increasing the productivity of an organisation.

Although this guide on the job description of a procurement manager was compiled with prospective procurement managers, it can also be used as a template.

Organisations who hope to use the job description template are free to make adjustments.

Other job descriptions:

References:

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Chibuzor Mbazuhttps://agro4africa.com/
Mbazu Chibuzor is a content creator and an agriculturist with the mandate of helping farmers to succeed in agriculture. When he is not talking about agriculture on his blog https://agro4africa.com, he goes about providing valuable information and motivation to students, employees and entrepreneurs. His dream is to see a #ZeroHunger world and he is working really hard advocating for that on his YouTube channel https://bit.ly/35xQmfX
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