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<\/figure><\/div>\n\n\nWhat is the Job Description of a Data Entry Clerk? Do?<\/h2>\n\n\n\n
A data entry clerk is responsible for inputting, collecting, managing, and updating data.<\/p>\n\n\n\n
You will be in charge of managing data In a database and those written or typed on paper.<\/p>\n\n\n\n
Some of the information you will be responsible for include:<\/p>\n\n\n\n
- \n
- Customers information<\/li>\n\n\n\n
- Inventory of available stocks<\/li>\n\n\n\n
- Financial transactions<\/li>\n<\/ul>\n\n\n\n
You will be responsible for developing effective methods for storing and tracking data with ease.<\/p>\n\n\n\n
Before inputting data into a database, it is important for a data entry clerk to validate the accuracy and authenticity of the information.<\/p>\n\n\n\n
Aside from handling data, a data entry clerk may also perform various administrative duties.<\/p>\n\n\n\n
Sometimes, clerks also wear the hat of the office receptionist.<\/p>\n\n\n\n
As such, you will be the first point of contact between visitors and organizations.<\/p>\n\n\n\n
Data entry clerk is an entry role. Therefore, they are usually supervised by office managers.<\/p>\n\n\n\n
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What are the Duties and Responsibilities of a Data Entry Clerk?<\/h2>\n\n\n\n
You must know that the duties and responsibilities section of practically all job descriptions is one of the most important.<\/p>\n\n\n\n
This is because it contains all that your employer will require you to do daily.<\/p>\n\n\n\n
The responsibilities of a data entry clerk may vary slightly from company to company.<\/p>\n\n\n\n
Here are some of the duties and responsibilities of a data entry clerk that are consistent in most job descriptions.<\/p>\n\n\n\n
1. Collecting Data<\/h3>\n\n\n\n
A data entry clerk is responsible for retrieving information from the different departments in an organization.<\/p>\n\n\n\n
They collect information such as financial reports and customer information.<\/p>\n\n\n\n
2. Collating and Inputting Data<\/h3>\n\n\n\n
After receiving information from the different departments in the organization, the data entry clerk sorts them out.<\/p>\n\n\n\n
Before imputing this data into the database, the clerk first validates them.<\/p>\n\n\n\n
As days go by, the clerk is also responsible for updating the information on the database.<\/p>\n\n\n\n
Read More: Compliance Manager Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n
3. Monitoring the Transfer of Data<\/h3>\n\n\n\n
A data entry clerk must monitor the flow of information across the organization.<\/p>\n\n\n\n
You will try to ensure confidential information does not get to unauthorized individuals.<\/p>\n\n\n\n
4. Making Data Representation and Interpretation Easier<\/h3>\n\n\n\n
Also, a data entry clerk must represent data using graphs, pie charts, histograms, and the like.<\/p>\n\n\n\n
This is done to make data interpretation easier.<\/p>\n\n\n\n
5. Administrative Duties<\/h3>\n\n\n\n
Clerks also perform a variety of administrative duties.<\/p>\n\n\n\n
Such duties include printing, responding to calls and emails, preparing schedules, sorting mail, and typing.<\/p>\n\n\n\n
Other duties and responsibilities of a data entry clerk include<\/strong>:<\/p>\n\n\n\n
- \n
- Giving attention to details to avoid mistakes when imputing data.<\/li>\n\n\n\n
- Identifying and making relevant corrections to incorrect data in the database.<\/li>\n<\/ul>\n\n\n\n
Data entry clerks who double up as receptionists also have to greet visitors and help them find their way around the organization.<\/p>\n\n\n\n
Read More: Research Assistant Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n
What Qualifications do I need to become a Data Entry Clerk?<\/h2>\n\n\n\n
A high school diploma is the minimum academic requirement for becoming a data entry clerk.<\/p>\n\n\n\n
But, some large organizations require data entry clerks to have an associate’s or bachelor’s degree.<\/p>\n\n\n\n
It is an entry-level role, and little or no experience is required to get the job.<\/p>\n\n\n\n
Usually, newly employed clerks are trained by more experienced employees.<\/p>\n\n\n\n
In most organizations, data entry clerks are supervised by office managers and administrators.<\/p>\n\n\n\n
Although employers prefer employing those who have at least two years of experience.<\/p>\n\n\n\n
Due to the nature of the job, an ideal candidate should be familiar with using a computer system, laptops, and Macbooks.<\/p>\n\n\n\n
You should be able to type accurately and as fast as possible.<\/p>\n\n\n\n
The ability to prepare a spreadsheet and proficiency in Microsoft Office Suite is advantageous.<\/p>\n\n\n\n
A bachelor’s degree makes a data entry clerk more eligible for promotion to more advanced positions.<\/p>\n\n\n\n
A bachelor’s degree in computer science, information management technology, or any related field is a good choice for educational advancement.<\/p>\n\n\n\n
What Skills does a Data Entry Clerk need?<\/h2>\n\n\n\n
This is another important part of a job description.<\/p>\n\n\n\n
Aside from knowing your duties and responsibilities, you must also know the skills a successful data entry clerk should have.<\/p>\n\n\n\n
If you do not possess most of these skills, I am about to state you should try to develop them.<\/p>\n\n\n\n
These skills are also featured in a data entry clerk job description because employers look out for candidates with these skills.<\/p>\n\n\n\n
Because aside from knowledge from formal education, developing these skills enables a data entry clerk to perform his or her duties better.<\/p>\n\n\n\n
Read More: Quality Assurance Manager Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n
1. Administrative Skills<\/h3>\n\n\n\n
A good data entry clerk should be able to type up to 40 words in a minute.<\/p>\n\n\n\n
You should be capable of inputting data and quickly and timely.<\/p>\n\n\n\n
Also, you should be familiar with using Microsoft Excel, spreadsheets, and word processing.<\/p>\n\n\n\n
It is advantageous for you to know how to use office equipment such as printers.<\/p>\n\n\n\n
2. Communication Skills<\/h3>\n\n\n\n
A good data entry clerk should be able to communicate effectively in writing and verbally.<\/p>\n\n\n\n
You should be able to represent data so that all will easily understand it.<\/p>\n\n\n\n
3. Interpersonal Skills<\/h3>\n\n\n\n
A data entry clerk needs to develop good relationships with colleagues and supervisors.<\/p>\n\n\n\n
This skill is more important for data entry clerks who double up as receptionists.<\/p>\n\n\n\n
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4. Customer Service Skills<\/h3>\n\n\n\n
This is another skill relevant for data entry clerks working as a receptionist.<\/p>\n\n\n\n
As the first point of contact for visitors in the organization, you must be friendly and kind to them.<\/p>\n\n\n\n
5. Organisational Skills<\/h3>\n\n\n\n
The nature of this job requires a lot of carefulness.<\/p>\n\n\n\n
You should plan and prioritize activities; multitasking is also a relevant skill.<\/p>\n\n\n\n
If you can, it is also nice to do more than one thing at a time, but do this only if you can avoid errors.<\/p>\n\n\n\n
6. Attention to Detail<\/h3>\n\n\n\n
A good data entry clerk should be given details; this will help you identify mistakes quickly.<\/p>\n\n\n\n
It will also enable you to perform your duties without errors.<\/p>\n\n\n\n
7. Integrity<\/h3>\n\n\n\n
As a data entry clerk, you can access confidential and delicate information.<\/p>\n\n\n\n
Your employer will rely on you to keep this information confidential.<\/p>\n\n\n\n
As such, you must be trustworthy and ensure confidential information is not leaked.<\/p>\n\n\n\n
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