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<\/figure><\/div>\n\n\nWhat are the Duties and Responsibilities of an Office Manager?<\/h2>\n\n\n\n
The duties and responsibilities of an office manager are but are not limited to, the following.<\/p>\n\n\n\n
- \n
- Fix appointments and meetings.<\/li>\n\n\n\n
- Maintenance of the office environment and calls for repair when necessary.<\/li>\n\n\n\n
- Works closely with Human resources to ensure that the office policies are up to date and properly upheld.<\/li>\n\n\n\n
- Ensure that all office expenses are recorded appropriately.<\/li>\n\n\n\n
- Negotiate the price with vendors, clients, and service providers.<\/li>\n\n\n\n
- Manage the office budget, and make use of it properly.<\/li>\n\n\n\n
- Negotiate with other facility management vendors, such as security.<\/li>\n\n\n\n
- Issue out queries when necessary.<\/li>\n\n\n\n
- Resolve office issues or problems.<\/li>\n\n\n\n
- Supervise other staff.<\/li>\n\n\n\n
- Ensures organization and safety in the office.<\/li>\n\n\n\n
- In charge of maintenance and mailing. Shipping, errands, supplies, equipment, and bills.<\/li>\n\n\n\n
- Liaise with the IT department on office equipment.<\/li>\n\n\n\n
- Maintain a good relationship with vendors, service providers, and office leases.<\/li>\n\n\n\n
- Evaluate all projects carried out and also measures them with office standard.<\/li>\n\n\n\n
- Assign tasks to junior staff and ensure that it is carried out effectively.<\/li>\n\n\n\n
- Update office policies.<\/li>\n\n\n\n
- Recruit as well as train newly recruited staff.<\/li>\n\n\n\n
- Plays a vital role in planning and carrying out office events.<\/li>\n\n\n\n
- Place orders for office supplies when required.<\/li>\n<\/ul>\n\n\n\n
Your duties and responsibilities as an office manager may differ depending on the firm’s size and the employer.<\/p>\n\n\n\n
In some organizations, the role of the office manager is combined with some other offices.<\/p>\n\n\n\n
Such offices include:<\/p>\n\n\n\n
- \n
- Human resource assistant<\/li>\n\n\n\n
- Company Secretary<\/li>\n\n\n\n
- Facilities manager<\/li>\n\n\n\n
- Administration<\/li>\n<\/ul>\n\n\n\n
These combinations are in terms of role or duties.<\/p>\n\n\n\n
Read More: Customer Service Representative Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n
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What Qualifications do I need to become an Office Manager?<\/h2>\n\n\n\n
A bachelor’s degree is advantageous. The beautiful thing is that the office manager role is open to graduates in any field.<\/p>\n\n\n\n
Although, most employers do not make it mandatory for an office manager to have a degree.<\/p>\n\n\n\n
Rather, look out for the following:<\/p>\n\n\n\n
- \n
- Proficiency in Microsoft office suite<\/li>\n\n\n\n
- Experience in office management<\/li>\n\n\n\n
- Great time management and multitasking skills.<\/li>\n\n\n\n
- Understanding of accounting, data, and administrative management practice.<\/li>\n\n\n\n
- Knowledge of human resources management.<\/li>\n\n\n\n
- Understanding of business management.<\/li>\n\n\n\n
- Keeping the management informed on all office updates<\/li>\n<\/ul>\n\n\n\n
A bachelor’s degree in human resources management will be advantageous, though.<\/p>\n\n\n\n
Like any other job there, most employers prefer employing those with a level of experience.<\/p>\n\n\n\n
What Skills and Personality Suit an Office Manager?<\/h2>\n\n\n\n
Some of the skills employers look out for when employing or appointing managers are:<\/p>\n\n\n\n
1. Communication Skills<\/h3>\n\n\n\n
For someone whose duties and responsibilities have much to do with working with others.<\/p>\n\n\n\n
It is essential to communicate all aspects of your job appropriately and correctly.<\/p>\n\n\n\n
Read More: Dental Hygienist Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n
2. Organization Skill<\/h3>\n\n\n\n
A good office manager should be able to organize things.<\/p>\n\n\n\n
You should be able to organize yourself properly, junior staff, and the office in general.<\/p>\n\n\n\n
3. Decision Making<\/h3>\n\n\n\n
The ability to make good decisions is essential for an office manager.<\/p>\n\n\n\n
As an office manager, you may be required to make essential decisions several times.<\/p>\n\n\n\n
Such times may include when employing staff and also when resolving disputes.<\/p>\n\n\n\n
4. Interpersonal Skill<\/h3>\n\n\n\n
You should be able to maintain a good relationship.<\/p>\n\n\n\n
Not just with the management but also with junior staff, vendors, and service providers.<\/p>\n\n\n\n
5. Problem-Solving<\/h3>\n\n\n\n
A good manager should also be able to handle problems that may arise while working.<\/p>\n\n\n\n
Problems should be handled in such a way that they don’t get out of hand.<\/p>\n\n\n\n
6. Time Management<\/h3>\n\n\n\n
From this article on the Job description of an office manager, you can tell a manager has so much to do.<\/p>\n\n\n\n
To complete all tasks, as a good manager, you should be able to manage time effectively.<\/p>\n\n\n\n
Read More: Bartender Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n
7. Integrity<\/h3>\n\n\n\n
The management has entrusted you with so much as a manager.<\/p>\n\n\n\n
You should be faithful at all times. And as much as possible, put the office first.<\/p>\n\n\n\n
8. Flexibility<\/h3>\n\n\n\n
A good office manager should be able to work effectively regardless of working conditions.<\/p>\n\n\n\n
9. Budgeting<\/h3>\n\n\n\n
As a good manager, you should be able to work within a given budget.<\/p>\n\n\n\n
You should be able to negotiate appropriately to get the best services at the most affordable cost.<\/p>\n\n\n\n
10. Supervising<\/h3>\n\n\n\n
A good manager should be able to supervise other staff properly<\/p>\n\n\n\n
You must be given details while supervising.<\/p>\n\n\n\n
And ensure that even as Junior staff carry out their responsibilities well, they are well treated and cared for.<\/p>\n\n\n\n
11. Leadership<\/h3>\n\n\n\n
Managers have staff under them and must possess the necessary leadership skills.<\/p>\n\n\n\n
Where do Office Managers Work?<\/h2>\n\n\n\n
All organizations with a handful of employees require the services of an office manager.<\/p>\n\n\n\n
Some of the major employers are:<\/p>\n\n\n\n
- \n
- Hospitals<\/li>\n\n\n\n
- Banks<\/li>\n\n\n\n
- Supermarkets<\/li>\n\n\n\n
- Schools<\/li>\n\n\n\n
- Non-governmental organizations<\/li>\n\n\n\n
- Government organizations<\/li>\n\n\n\n
- Private businesses<\/li>\n<\/ul>\n\n\n\n
There are so many platforms on which jobs are advertised.<\/p>\n\n\n\n
Read More: Social Worker Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n
How much do Office Managers make?<\/h2>\n\n\n\n
Some factors may determine the pay of an office manager.<\/p>\n\n\n\n
Such factors include:<\/p>\n\n\n\n
- \n
- Location<\/li>\n\n\n\n
- Type of firm<\/li>\n\n\n\n
- Size of firm<\/li>\n\n\n\n
- Employer<\/li>\n\n\n\n
- Qualification<\/li>\n<\/ul>\n\n\n\n
Employers may also pay office managers with more experience than those without experience.<\/p>\n\n\n\n
On average, an office manager makes $51,085 annually in the United States.<\/p>\n\n\n\n
Of course, this figure differs in other countries.<\/p>\n\n\n\n
What should I Include in my Office Manager Job Description?<\/h2>\n\n\n\n
When placing adverts for an office manager, here is a list of things you should make clear:<\/p>\n\n\n\n
- \n
- The qualifications you require.<\/li>\n\n\n\n
- How many years of experience is expected.<\/li>\n\n\n\n
- The skills you require<\/li>\n\n\n\n
- The pay (optional)<\/li>\n<\/ul>\n\n\n\n
This guide on the Job description of an office manager will help you create a perfect advert.<\/p>\n\n\n\n
Individuals seeking a manager’s job should also state their qualifications, experience, and skill clearly on their resume.<\/p>\n\n\n\n
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