What does an Administrative Assistant do?<\/h2>\n\n\n\n![\"what-is-the-job-description-duties-and-responsibilities-of-an-administrative-assistant\"](\"https:\/\/www.academicrelated.com\/wp-content\/uploads\/2020\/11\/what-is-the-job-description-duties-and-responsibilities-of-an-administrative-assistant.jpeg\" "\\"\\"")
<\/figure><\/div>\n\n\nAdministrative assistants coordinate an organization or firm’s daily administrative and clerical tasks. They support managers, visitors, and employees to ensure that activities are positively and productively carried out.<\/p>\n\n\n\n
Their job description includes booking travel, scheduling appointments, and answering phone calls.<\/p>\n\n\n\n
What are the Duties and Responsibilities of an Administrative Assistant?<\/h2>\n\n\n\n
Your duties and responsibilities may depend on your employer as well as the size of the firm.<\/p>\n\n\n\n
The duties and responsibilities of an administrative assistant are but are not limited to these:<\/p>\n\n\n\n
1. Answering and Directing Calls to the Right Office or Person<\/h3>\n\n\n\n
Administrative assistants respond to calls and answer callers who need straightforward answers.<\/p>\n\n\n\n
But redirect the calls to the appropriate office or person when necessary.<\/p>\n\n\n\n
2. Organising and Scheduling Meetings and Appointments<\/h3>\n\n\n\n
Administrative assistants keep track of all scheduled meetings and appointments and ensure they are successfully held.<\/p>\n\n\n\n
They plan, organize and schedule meetings or appointments.<\/p>\n\n\n\n
Read More: Marketing Manager Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n3. Taking Detailed Minutes During Meetings<\/h3>\n\n\n\n
During meetings or appointments, they take detailed minutes of the meeting.<\/p>\n\n\n\n
In some cases, they may read the minutes of the previous meeting before starting a new one.<\/p>\n\n\n\n
4. Typing and Distributing Emails, Memos, Letters, Faxes, and Forms\u00a0<\/h3>\n\n\n\n
Administrative assistants sort out mail, letters, forms, and memos and distribute them to the appropriate office of person.<\/p>\n\n\n\n
Whenever it is necessary, they also type letters, memos, and other correspondence.<\/p>\n\n\n\n
5. Making Travel Arrangements and Booking.<\/h3>\n\n\n\n
An administrative assistant must make all necessary travel arrangements.<\/p>\n\n\n\n
From the means of transportation to the accommodation, booking must be planned and booked before or during the journey.<\/p>\n\n\n\n
6. Placing Orders for Office Supplies when Necessary<\/h3>\n\n\n\n
As a part of the job description of an administrative assistant, they place orders for all office supplies.<\/p>\n\n\n\n
Orders must be placed and delivered before the firm runs out of those supplies.<\/p>\n\n\n\n
Read More: Administrator Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\nRead Also:<\/strong><\/p>\n\n\n- Ultrasound Technician Job Description | Duties & Responsibilities<\/a><\/li>\n
- Sales Representative Job Description | Duties and Responsibilities<\/a><\/li>\n
- Delivery Driver Job Description | Duties and Responsibilities<\/a><\/li>\n
- Bank Teller Job Description | Duties and Responsibilities<\/a><\/li>\n
- Barista Job Description | Duties and Responsibilities<\/a><\/li>\n
- Chief of Staff Job Description | Duties and Responsibilities<\/a><\/li>\n<\/ul>\n\n\n
Some other administrative and clerical tasks an administrative assistant undertakes are:<\/strong><\/p>\n\n\n\n\n- Helping in the planning and preparation of scheduled reports.<\/li>\n\n\n\n
- Developing a good system for keeping records<\/li>\n\n\n\n
- Updating and maintenance of office policies.<\/li>\n\n\n\n
- Agree with executive and senior administrative assistants on handling queries and requests from senior managers.<\/li>\n<\/ul>\n\n\n\n
What Qualifications do I need to become an Administrative Assistant?<\/h2>\n\n\n\n
A bachelor’s degree in management or other related fields may not be Manda, but it is advantageous.<\/p>\n\n\n\n
The minimum level of education an administrative assistant should have is a high school diploma or GED.<\/p>\n\n\n\n
High school leavers may train in a vocational school in word processing and office procedures.<\/p>\n\n\n\n
But bachelor’s degree holders make better admins assistants most of the time.<\/p>\n\n\n\n
Often, employers prefer to employ those with some years of experience in office management or to work as a secretary.<\/p>\n\n\n\n
What Skills and Personality Suit an Administrative Assistant?<\/h2>\n\n\n\n
To effectively carry out all your duties and responsibilities as stated in the administrative assistant job description given to you by your employer, there are some skills you should possess.<\/p>\n\n\n\n
Considering the job description of an administrative assistant, here are some of those skills and attributes employers look out for.<\/p>\n\n\n\n
1. Organisational Skills<\/h3>\n\n\n\n
Organizational skills are among the most valuable skills any administrative assistant should have.<\/p>\n\n\n\n
You should be able to keep yourself and others as well organized.<\/p>\n\n\n\n
2. Communication Skills<\/h3>\n\n\n\n
A good administrative assistant should possess excellent communication skills.<\/p>\n\n\n\n
You should be able to communicate verbally and in writing.<\/p>\n\n\n\n
Communicating well with words helps an administrative assistant relate well with colleagues and visitors.<\/p>\n\n\n\n
Good writing skills are important for taking meaningful meeting minutes and keeping records.<\/p>\n\n\n\n
Read More: Financial Manager Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n3. Decision-making Skills<\/h3>\n\n\n\n
At some point, while working, you may have to make independent decisions.<\/p>\n\n\n\n
Therefore a good decision is one of those attributes an administrative assistant should possess.<\/p>\n\n\n\n
4. Customer Service Oriented<\/h3>\n\n\n\n
The importance of good customer service skills cannot be overrated.<\/p>\n\n\n\n
An administrative assistant will assist visitors and respond to their calls; while doing this, you must be kind.<\/p>\n\n\n\n
5. Time Management Skills<\/h3>\n\n\n\n
A good administrative assistant should be capable of managing time in the best way possible.<\/p>\n\n\n\n
This is the only way to attend to and complete all your tasks effectively.<\/p>\n\n\n\n
6. Multitasking Ability<\/h3>\n\n\n\n
All multitaskers may not be administrative assistants, but all administrative assistants should be great multitaskers.<\/p>\n\n\n\n
Whenever multitasking is not possible, you should prioritize your activities.<\/p>\n\n\n\n
Giving more preference to more critical tasks than less important ones.<\/p>\n\n\n\n
Where do Administrative Assistants Work?<\/h2>\n\n\n\n
So many organizations always require the services of an administrative assistant.<\/p>\n\n\n\n
The typical employers of administrative assistants range from government organizations to private firms and businesses.<\/p>\n\n\n\n
Read More: Mechanical Engineer Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\nHow much do Administrative Assistants make?<\/h2>\n\n\n\n
Your salary or wage as an administrative assistant depends on your employer and geographical location.<\/p>\n\n\n\n
But on average administrative assistants make $15.42 per hour, according to Indeed.<\/p>\n\n\n\n
More educated and experienced administrative assistants earn up to $32,25 per hour in the United States.<\/p>\n\n\n\n
Apart from your geographical location and employer, it is evident that your qualification and experience also determines your pay.<\/p>\n\n\n\n
The figures above show that more experienced administrative assistants earn more than their less professional colleagues.<\/p>\n\n\n\n
What Should I Include in my Administrative Assistant Resume?<\/h2>\n\n\n\n
Creating a good resume starts with knowing and understanding the job description of an administrative assistant.<\/p>\n\n\n\n
Some of the things you may want to include are your skills, experience, and qualifications.<\/p>\n\n\n\n
Don’t hesitate to use this guide on the job description of an administrative assistant to create a professional resume that supports your goal.<\/p>\n\n\n\n
What are Some Questions for an Administrative Assistant Job Interview?<\/h2>\n\n\n\n
Some questions interviewers may ask during an administrative assistant job interview include:<\/p>\n\n\n\n
1. What are your Strengths?<\/h3>\n\n\n\n
Try to hit the nail on the head when answering this question as much as possible.<\/p>\n\n\n\n
Tell them about your qualification and experience; for example, you could tell them about the Microsoft office course you completed.<\/p>\n\n\n\n
Very briefly, you can also tell them about jobs you handled in the past that were given to you due to your strength in a specific area of expertise.<\/p>\n\n\n\n
2. How do you Manage Time?<\/h3>\n\n\n\n
In answering this question, tell them about apps or tools you use to make time management possible.<\/p>\n\n\n\n
You can also tell them that you always allocate time to all the tasks given to you.<\/p>\n\n\n\n
And that you stay focused on each task until you have completed it.<\/p>\n\n\n\n
Read More: Account Manager Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n3. How do you Work with a Difficult Boss, Colleague, or Visitor?<\/h3>\n\n\n\n
This question is aimed at analyzing your problem-solving skills and also finding out how well you may work under pressure.<\/p>\n\n\n\n
Briefly tell them about an experience without mentioning names to answer the question.<\/p>\n\n\n\n
Tell them how your ability to stay calm during problems or pressure has helped you work better.<\/p>\n\n\n\n
4. What is the Role of an Administrative Assistant in an Office?<\/h3>\n\n\n\n
Usually, the reason for asking this question is to know if you understand the job description of an administrative assistant.<\/p>\n\n\n\n
When responding, feel free to use this guide on the job description of an administrative assistant.<\/p>\n\n\n\n
5. What is the Best part of Being an Administrative Assistant?<\/h3>\n\n\n\n
Tell them what you enjoy or like about being an administrative assistant to answer this question.<\/p>\n\n\n\n
Loving the job makes you more productive.<\/p>\n\n\n\n
6. What are your Areas of Weakness?<\/h3>\n\n\n\n
When answering this question, you have to be very discreet.<\/p>\n\n\n\n
The trust is your employer doesn’t precisely expect that you are 100% perfect. Therefore saying you have no weakness may be a blatant lie.<\/p>\n\n\n\n
But then, you have to find a way to answer this question to avoid being disqualified.<\/p>\n\n\n\n
Some answers you can give are:<\/p>\n\n\n\n
\n- I pay too much attention to details<\/li>\n\n\n\n
- Sometimes I find it hard to let go until I have completed a project<\/li>\n\n\n\n
- Most times, I focus so much on my job that I give little time to other things.<\/li>\n\n\n\n
- I find it difficult to say no<\/li>\n<\/ul>\n\n\n\n
Click here<\/a> to learn more about how to explain these points.<\/p>\n\n\n\nIs the Job of an Administrative Assistant Stressful?<\/h2>\n\n\n\n
The truth is, yes, sometimes the job of an admitted assistant may be stressful and demanding.<\/p>\n\n\n\n
Although this may not be the case every day, some days may be less stressful.<\/p>\n\n\n\n
The best way to handle stress is to stay motivated and see stressful situations as an opportunity to improve your skills.<\/p>\n\n\n\n
<\/figure><\/div>\n\n\nAdministrative assistants coordinate an organization or firm’s daily administrative and clerical tasks. They support managers, visitors, and employees to ensure that activities are positively and productively carried out.<\/p>\n\n\n\n
Their job description includes booking travel, scheduling appointments, and answering phone calls.<\/p>\n\n\n\n
What are the Duties and Responsibilities of an Administrative Assistant?<\/h2>\n\n\n\n
Your duties and responsibilities may depend on your employer as well as the size of the firm.<\/p>\n\n\n\n
The duties and responsibilities of an administrative assistant are but are not limited to these:<\/p>\n\n\n\n
1. Answering and Directing Calls to the Right Office or Person<\/h3>\n\n\n\n
Administrative assistants respond to calls and answer callers who need straightforward answers.<\/p>\n\n\n\n
But redirect the calls to the appropriate office or person when necessary.<\/p>\n\n\n\n
2. Organising and Scheduling Meetings and Appointments<\/h3>\n\n\n\n
Administrative assistants keep track of all scheduled meetings and appointments and ensure they are successfully held.<\/p>\n\n\n\n
They plan, organize and schedule meetings or appointments.<\/p>\n\n\n\n
Read More: Marketing Manager Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n During meetings or appointments, they take detailed minutes of the meeting.<\/p>\n\n\n\n In some cases, they may read the minutes of the previous meeting before starting a new one.<\/p>\n\n\n\n Administrative assistants sort out mail, letters, forms, and memos and distribute them to the appropriate office of person.<\/p>\n\n\n\n Whenever it is necessary, they also type letters, memos, and other correspondence.<\/p>\n\n\n\n An administrative assistant must make all necessary travel arrangements.<\/p>\n\n\n\n From the means of transportation to the accommodation, booking must be planned and booked before or during the journey.<\/p>\n\n\n\n As a part of the job description of an administrative assistant, they place orders for all office supplies.<\/p>\n\n\n\n Orders must be placed and delivered before the firm runs out of those supplies.<\/p>\n\n\n\n Read More: Administrator Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n Read Also:<\/strong><\/p>\n\n\n Some other administrative and clerical tasks an administrative assistant undertakes are:<\/strong><\/p>\n\n\n\n A bachelor’s degree in management or other related fields may not be Manda, but it is advantageous.<\/p>\n\n\n\n The minimum level of education an administrative assistant should have is a high school diploma or GED.<\/p>\n\n\n\n High school leavers may train in a vocational school in word processing and office procedures.<\/p>\n\n\n\n But bachelor’s degree holders make better admins assistants most of the time.<\/p>\n\n\n\n Often, employers prefer to employ those with some years of experience in office management or to work as a secretary.<\/p>\n\n\n\n To effectively carry out all your duties and responsibilities as stated in the administrative assistant job description given to you by your employer, there are some skills you should possess.<\/p>\n\n\n\n Considering the job description of an administrative assistant, here are some of those skills and attributes employers look out for.<\/p>\n\n\n\n Organizational skills are among the most valuable skills any administrative assistant should have.<\/p>\n\n\n\n You should be able to keep yourself and others as well organized.<\/p>\n\n\n\n A good administrative assistant should possess excellent communication skills.<\/p>\n\n\n\n You should be able to communicate verbally and in writing.<\/p>\n\n\n\n Communicating well with words helps an administrative assistant relate well with colleagues and visitors.<\/p>\n\n\n\n Good writing skills are important for taking meaningful meeting minutes and keeping records.<\/p>\n\n\n\n Read More: Financial Manager Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n At some point, while working, you may have to make independent decisions.<\/p>\n\n\n\n Therefore a good decision is one of those attributes an administrative assistant should possess.<\/p>\n\n\n\n The importance of good customer service skills cannot be overrated.<\/p>\n\n\n\n An administrative assistant will assist visitors and respond to their calls; while doing this, you must be kind.<\/p>\n\n\n\n A good administrative assistant should be capable of managing time in the best way possible.<\/p>\n\n\n\n This is the only way to attend to and complete all your tasks effectively.<\/p>\n\n\n\n All multitaskers may not be administrative assistants, but all administrative assistants should be great multitaskers.<\/p>\n\n\n\n Whenever multitasking is not possible, you should prioritize your activities.<\/p>\n\n\n\n Giving more preference to more critical tasks than less important ones.<\/p>\n\n\n\n So many organizations always require the services of an administrative assistant.<\/p>\n\n\n\n The typical employers of administrative assistants range from government organizations to private firms and businesses.<\/p>\n\n\n\n Read More: Mechanical Engineer Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n Your salary or wage as an administrative assistant depends on your employer and geographical location.<\/p>\n\n\n\n But on average administrative assistants make $15.42 per hour, according to Indeed.<\/p>\n\n\n\n More educated and experienced administrative assistants earn up to $32,25 per hour in the United States.<\/p>\n\n\n\n Apart from your geographical location and employer, it is evident that your qualification and experience also determines your pay.<\/p>\n\n\n\n The figures above show that more experienced administrative assistants earn more than their less professional colleagues.<\/p>\n\n\n\n Creating a good resume starts with knowing and understanding the job description of an administrative assistant.<\/p>\n\n\n\n Some of the things you may want to include are your skills, experience, and qualifications.<\/p>\n\n\n\n Don’t hesitate to use this guide on the job description of an administrative assistant to create a professional resume that supports your goal.<\/p>\n\n\n\n Some questions interviewers may ask during an administrative assistant job interview include:<\/p>\n\n\n\n Try to hit the nail on the head when answering this question as much as possible.<\/p>\n\n\n\n Tell them about your qualification and experience; for example, you could tell them about the Microsoft office course you completed.<\/p>\n\n\n\n Very briefly, you can also tell them about jobs you handled in the past that were given to you due to your strength in a specific area of expertise.<\/p>\n\n\n\n In answering this question, tell them about apps or tools you use to make time management possible.<\/p>\n\n\n\n You can also tell them that you always allocate time to all the tasks given to you.<\/p>\n\n\n\n And that you stay focused on each task until you have completed it.<\/p>\n\n\n\n Read More: Account Manager Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n This question is aimed at analyzing your problem-solving skills and also finding out how well you may work under pressure.<\/p>\n\n\n\n Briefly tell them about an experience without mentioning names to answer the question.<\/p>\n\n\n\n Tell them how your ability to stay calm during problems or pressure has helped you work better.<\/p>\n\n\n\n Usually, the reason for asking this question is to know if you understand the job description of an administrative assistant.<\/p>\n\n\n\n When responding, feel free to use this guide on the job description of an administrative assistant.<\/p>\n\n\n\n Tell them what you enjoy or like about being an administrative assistant to answer this question.<\/p>\n\n\n\n Loving the job makes you more productive.<\/p>\n\n\n\n When answering this question, you have to be very discreet.<\/p>\n\n\n\n The trust is your employer doesn’t precisely expect that you are 100% perfect. Therefore saying you have no weakness may be a blatant lie.<\/p>\n\n\n\n But then, you have to find a way to answer this question to avoid being disqualified.<\/p>\n\n\n\n Some answers you can give are:<\/p>\n\n\n\n Click here<\/a> to learn more about how to explain these points.<\/p>\n\n\n\n The truth is, yes, sometimes the job of an admitted assistant may be stressful and demanding.<\/p>\n\n\n\n Although this may not be the case every day, some days may be less stressful.<\/p>\n\n\n\n The best way to handle stress is to stay motivated and see stressful situations as an opportunity to improve your skills.<\/p>\n\n\n\n3. Taking Detailed Minutes During Meetings<\/h3>\n\n\n\n
4. Typing and Distributing Emails, Memos, Letters, Faxes, and Forms\u00a0<\/h3>\n\n\n\n
5. Making Travel Arrangements and Booking.<\/h3>\n\n\n\n
6. Placing Orders for Office Supplies when Necessary<\/h3>\n\n\n\n
\n
What Qualifications do I need to become an Administrative Assistant?<\/h2>\n\n\n\n
What Skills and Personality Suit an Administrative Assistant?<\/h2>\n\n\n\n
1. Organisational Skills<\/h3>\n\n\n\n
2. Communication Skills<\/h3>\n\n\n\n
3. Decision-making Skills<\/h3>\n\n\n\n
4. Customer Service Oriented<\/h3>\n\n\n\n
5. Time Management Skills<\/h3>\n\n\n\n
6. Multitasking Ability<\/h3>\n\n\n\n
Where do Administrative Assistants Work?<\/h2>\n\n\n\n
How much do Administrative Assistants make?<\/h2>\n\n\n\n
What Should I Include in my Administrative Assistant Resume?<\/h2>\n\n\n\n
What are Some Questions for an Administrative Assistant Job Interview?<\/h2>\n\n\n\n
1. What are your Strengths?<\/h3>\n\n\n\n
2. How do you Manage Time?<\/h3>\n\n\n\n
3. How do you Work with a Difficult Boss, Colleague, or Visitor?<\/h3>\n\n\n\n
4. What is the Role of an Administrative Assistant in an Office?<\/h3>\n\n\n\n
5. What is the Best part of Being an Administrative Assistant?<\/h3>\n\n\n\n
6. What are your Areas of Weakness?<\/h3>\n\n\n\n
\n
Is the Job of an Administrative Assistant Stressful?<\/h2>\n\n\n\n