In the sense that their roles are all supportive. They provide administrative support to individuals or a team.<\/p>\n\n\n\n
But, the difference is that executive assistant is a senior role assigned to an experienced executive staff.<\/p>\n\n\n\n
In small organizations, the job description of an executive assistant and that of an administrator and personal assistant overlap.<\/p>\n\n\n\n
In a larger organization, these are all positions with unique job descriptions.<\/p>\n\n\n\n
Read More: Human Resource Manager Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n\n Executive assistants are Senior office staffs that supervise the work of other office staff. They coordinate and monitor activities that contribute to the company’s overall success.<\/p>\n\n\n\n They provide administrative support to the executives or other senior staff by conducting research, analyzing documents, and presenting reports.<\/p>\n\n\n\n Executive assistants are an integral part of any organization, and as such, they are indispensable.<\/p>\n\n\n\n An executive assistant’s responsibilities include collating and distributing mail and memos, answering calls, and setting up meetings and appointments.<\/p>\n\n\n\n Most executive assistants start their careers by taking the position of administrative assistant.<\/p>\n\n\n\n After years of work and improving qualifications, they are eventually promoted to the position of an executive assistant.<\/p>\n\n\n\n You must be organized and possess excellent managerial skills to succeed in this career path.<\/p>\n\n\n\n Read More: Travel Agent Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n Some of the commonly featured duties and responsibilities in the job descriptions of an executive assistant are:<\/p>\n\n\n\n An executive assistant is a bridge or point of contact between employees, executives, and partners.<\/p>\n\n\n\n This is possible because they are executives but work closely with other employees.<\/p>\n\n\n\n Since They are a point of contact between employees and executives, it is also the responsibility of an executive assistant to manage the information flow.<\/p>\n\n\n\n They relay necessary information from executives to employees and vice versa.<\/p>\n\n\n\n Executive assistants also manage the calendar of the different office executives.<\/p>\n\n\n\n They keep track of meetings and set up appointments.<\/p>\n\n\n\n Read More: Assistant Accountant Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n It is also the responsibility of an executive assistant to make new travel arrangements for executives.<\/p>\n\n\n\n Booking a means of transportation to make hotel reserves must be done before the journey.<\/p>\n\n\n\n Executive assistants keep records of all office expenses.<\/p>\n\n\n\n As well as make a monthly, quarterly, and yearly reports.<\/p>\n\n\n\n They also supervise other staff to ensure that all operations use best practices.<\/p>\n\n\n\n Some other duties and responsibilities of an executive assistant are:<\/strong><\/p>\n\n\n\n Read More: Police Officer Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n Read also;<\/p>\n\n\n Unlike Secretary or administrative assistant, entry-level jobs do not require years of experience.<\/p>\n\n\n\n Prospective executive assistants should have gained experience in secretarial or administrative assistant duties over the years.<\/p>\n\n\n\n A high school diploma is the minimum academic qualification for becoming an executive assistant.<\/p>\n\n\n\n But, most organizations prefer employing individuals with a bachelor’s degree in business management, human resources, or related fields.<\/p>\n\n\n\n There are no mandatory special certifications to become an executive assistant.<\/p>\n\n\n\n But certification may add value to your resume or portfolio. They are available online and do not take a long time to complete.<\/p>\n\n\n\n In as much as employers employ individuals with experience in administrative assistance or other related fields for the executive assistant role.<\/p>\n\n\n\n Most of the experience and trust are gained at the job over the years.<\/p>\n\n\n\n Employers also look out for those with proficiency in the Microsoft office suite.<\/p>\n\n\n\n In most executive assistant job description postings, employers always look out for those with certain skills.<\/p>\n\n\n\n This is because these skills make the job easier and faster.<\/p>\n\n\n\n Some of the commonly featured skills in the job description of executive assistants are:<\/p>\n\n\n\n Executive assistants perform several activities that require great communication skills.<\/p>\n\n\n\n From responding to callers to determining what information should be passed to executives.<\/p>\n\n\n\n Therefore, they have to be capable of properly communicating in writing and verbally.<\/p>\n\n\n\n Executive assistants also have to develop good relationships with employees and stakeholders.<\/p>\n\n\n\n This still helps them foster better working conditions and relationships.<\/p>\n\n\n\n Read More: Restaurant Manager Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n Organization skills are relevant when filling documents, maintaining records, and carrying out many other duties.<\/p>\n\n\n\n Therefore every good executive assistant must be organized at all times.<\/p>\n\n\n\n Executive assistants respond to calls and welcome visitors as well.<\/p>\n\n\n\n As a result, they must be customer oriented.<\/p>\n\n\n\n Because treating a customer or visitor wrongly may result in losing them forever.<\/p>\n\n\n\n It is good for an executive assistant to be able to do more than one thing at a time.<\/p>\n\n\n\n Because it makes work faster, more tasks can be done by a company within a limited time.<\/p>\n\n\n\n But, whenever multitasking is impossible, prioritizing activities is the best alternative.<\/p>\n\n\n\n More important and urgent tasks should be given preference, while less urgent tasks should not be left out.<\/p>\n\n\n\n One of the responsibilities of an executive assistant is to help other executives manage their time.<\/p>\n\n\n\n As a result, executive assistants should be good time managers.<\/p>\n\n\n\n Not just for other executives but for themselves too.<\/p>\n\n\n\n Read More: Network Engineer Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n This role is an executive role; therefore, they can access sensitive information.<\/p>\n\n\n\n Therefore executive assistants must be discrete and confidential.<\/p>\n\n\n\n Executive assistants must also be good leaders to carry out their duties properly.<\/p>\n\n\n\n They must possess and exhibit good leadership attributes when dealing with employees.<\/p>\n\n\n\n Lastly, executive assistants should also be troubleshooting.<\/p>\n\n\n\n They should be capable of thinking critically whenever problems arise.<\/p>\n\n\n\n The duty of an executive assistant is practically indispensable in every organization.<\/p>\n\n\n\n Some of the typical employers of executive assistants are:<\/p>\n\n\n\n But, the need for an executive assistant depends on the firm’s size.<\/p>\n\n\n\n Read More: Forensic Psychologist Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n According to my perfect resume<\/a>, there are four characteristics of a good executive assistant resume.<\/p>\n\n\n\n The summary should highlight the following:<\/p>\n\n\n\n This information should be in line with what suits an executive assistant.<\/p>\n\n\n\n They should be highlighted using short statements or sentences. Example: ”customer-oriented executive assistant with 6 years experience working with top professional executives”.<\/p>\n\n\n\n Alongside administrative capabilities, an executive assistant should have strategic skills.<\/p>\n\n\n\n Some of these skills include:<\/p>\n\n\n\n It is important to state these skills in your resume. Their relevance in the job description of an executive assistant is explained above.<\/p>\n\n\n\n Even during interviews, it is almost necessary always to reference them.<\/p>\n\n\n\n Read More: Vet Tech Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n This section should contain some of your contributions to a company’s success or specific tasks.<\/p>\n\n\n\n Now, I know this can be a long epistle. However, you have to make it a short statement or sentence intelligently.<\/p>\n\n\n\n I am not saying you should write it as a list, NO!<\/p>\n\n\n\n For example, ”I devised a new and better method for keeping records that made it easier to pick them out when needed for reference purposes”.<\/p>\n\n\n\n Although academic certifications are not mandatory to qualify for a job as an executive assistant, they are advantageous.<\/p>\n\n\n\n Therefore if you have any form of academic certification, include it in your resume.<\/p>\n\n\n\n A bachelor’s degree in business administration and management or other related fields is preferred.<\/p>\n\n\n\n On average, executive assistants in the United States earn up to $59,340 per annum.<\/p>\n\n\n\n Less experienced and qualified executive assistants earn about $24,690 per annum.<\/p>\n\n\n\n While their more experienced or qualified colleagues may earn up to $64,230 per year<\/p>\n\n\n\n The bottom 10% from the average earn $24,690, while the top 10% earn up to $64,230 per year.<\/p>\n\n\n\n These figures may differ depending on the following:<\/p>\n\n\n\n You can tell that more experienced executive assistants earn more than their colleagues.<\/p>\n\n\n\n Yes, the job of an executive assistant can be very stressful and demanding. You must also stay calm to other staff and the world in the face of a challenge or crisis.<\/p>\n\n\n\n But, the experience is worth it. The skills and character the stress indirectly imbibes in you are worth it.<\/p>\n\n\n\n Read More: Veterinarian Job Description | Duties & Responsibilities<\/a><\/p>\n\n\n\n Executive assistants typically work in\u00a0offices, interacting with visitors, staff, and other executives.<\/p>\n\n\n\n They work within the regular working hours and days.<\/p>\n\n\n\n Whenever it is necessary, they may have to extend working hours.<\/p>\n\n\n\n No, the position of an executive assistant is not a dead-end job.<\/p>\n\n\n\n After becoming an executive assistant, there are so many other exciting roles or positions you can be promoted to.<\/p>\n\n\n\n Some of these positions include:<\/p>\n\n\n\n Therefore, after some years of working as an executive assistant, please move further to any of these positions.<\/p>\n\n\n\n Although this guide on the job description of an executive assistant was written with prospective executive assistants in mind, it is also a good template for creating a job posting.<\/p>\n\n\n\n Executive assistants play a vital role in every organization.<\/p>\n\n\n\n Therefore, employers must be careful to recruit capable hands while employees.<\/p>\n\n\n\n![\"\"](\"https:\/\/www.academicrelated.com\/wp-content\/uploads\/2020\/11\/what-is-the-job-description-duties-and-responsibilities-of-an-executive-assistant.jpg\" "\\"\\"")
<\/figure><\/div>\n\n\nWhat does an Executive Assistant do?<\/h2>\n\n\n\n
What are the Duties and Responsibilities of an Executive Assistant?<\/h2>\n\n\n\n
1. Act as a Bridge Between Employees and Executives<\/h3>\n\n\n\n
2. Control the Flow of Information<\/h3>\n\n\n\n
3. Manage Executive Calendars<\/h3>\n\n\n\n
4. Make Travel Arrangements<\/h3>\n\n\n\n
5. Keep Track of Daily Expenses<\/h3>\n\n\n\n
6. Supervise other Staff<\/h3>\n\n\n\n
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What are the Requirements for Becoming an Executive Assistant?<\/h2>\n\n\n\n
What Skills and Personality suit an Executive Assistant?<\/h2>\n\n\n\n
1. Communication Skills<\/h3>\n\n\n\n
2. Interpersonal Skills<\/h3>\n\n\n\n
3. Organisational Skills<\/h3>\n\n\n\n
4. Customer Service Skills<\/h3>\n\n\n\n
5. Multitasking<\/h3>\n\n\n\n
6. Time Management Skills<\/h3>\n\n\n\n
7. Discretion<\/h3>\n\n\n\n
8. Leadership skills<\/h3>\n\n\n\n
9. Problem-Solving Skills<\/h3>\n\n\n\n
Where do Executive Assistants Work?<\/h2>\n\n\n\n
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What Should be Included in an Executive Assistant Resume?<\/h2>\n\n\n\n
1. Summary<\/h3>\n\n\n\n
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2. Skills<\/h3>\n\n\n\n
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3. Experience<\/h3>\n\n\n\n
4. Educational Background<\/h3>\n\n\n\n
How much do Executive Assistants make?<\/h2>\n\n\n\n
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Is executive Assistant a Stressful Job?<\/h2>\n\n\n\n
You may even have to work beyond the job description in some situations.<\/p>\n\n\n\nWhat are the Work Environment and Schedule of an Executive Assistant like?<\/h2>\n\n\n\n
Is Executive Assistant a dead-end Job?<\/h2>\n\n\n\n
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Conclusion: Executive Assistant Job Description Guide<\/h2>\n\n\n\n